The Job Release Letter is a critical document in South African employment practice, used when an employment relationship is formally terminated, whether through resignation, mutual agreement, or other circumstances. It must comply with the requirements of South African labor law, particularly the Labour Relations Act 66 of 1995 and the Basic Conditions of Employment Act 75 of 1997. The document serves multiple purposes: it confirms the termination date, outlines final payment arrangements, addresses company property return, reminds parties of ongoing obligations, and provides necessary documentation for unemployment insurance purposes. A properly drafted Job Release Letter helps prevent future disputes and ensures both parties have clear documentation of the employment termination terms.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a Job Release Letter
3. Employment Details: Confirmation of employment period, position held, and employee identification details
4. Termination Details: Effective date of termination and reference to prior notice or agreement
5. Final Payment Information: Overview of final salary, leave pay, and other outstanding payments
6. Return of Company Property: List of company assets to be returned
7. General Release Statement: Standard statement confirming mutual release of obligations
8. Closing and Signatures: Space for authorized signatory and employee acknowledgment
1. Reference Offer: Include when the company agrees to provide employment references
2. Non-Compete Reminder: Include when the employee was subject to non-compete agreements
3. Continuation of Benefits: Include when certain benefits extend beyond termination date
4. Confidentiality Obligations: Include when emphasizing ongoing confidentiality requirements
5. Dispute Resolution: Include when specific dispute resolution procedures need to be outlined
6. Exit Interview Reference: Include when an exit interview is part of the termination process
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and other benefits
2. Company Property Checklist: Itemized list of company property to be returned
3. Certificate of Service: Official document stating employment duration and position as required by law
4. UI-19 Form: Unemployment Insurance document required by South African law
5. Benefits Termination Summary: Details of benefit terminations and continuation options
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