The Landlord Non Renewal Of Lease notice is a crucial document in South African property law, used when a property owner or their representative decides not to extend a lease agreement beyond its current term. This document must be issued within the notice period specified in the original lease agreement and in compliance with South African legislation, including the Rental Housing Act and Consumer Protection Act. It serves multiple purposes: formally communicating the landlord's intention, providing legally required notice, specifying vacation requirements, and outlining the process for property handover and deposit return. The document is particularly important in establishing a clear paper trail for potential legal proceedings and protecting both parties' rights under South African law.
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1. Letterhead and Date: Landlord's or property management company's details including full name, address, and contact information, along with the current date
2. Tenant Details: Full name and address of the tenant(s), including their current contact information
3. Property Identification: Clear description and full address of the rental property subject to the lease
4. Lease Reference: Details of the current lease agreement including commencement date and end date
5. Non-Renewal Notice: Clear statement of intention not to renew the lease, citing the relevant clause from the original lease agreement
6. Notice Period: Confirmation that the notice period complies with both the lease agreement and relevant legislation
7. Vacation Requirements: Clear statement of the date by which the property must be vacated and the condition it should be left in
8. Final Inspection: Information about the final property inspection and arrangements for key handover
9. Security Deposit: Reference to the security deposit return process and timeline
10. Signature Block: Space for landlord's or authorized representative's signature, name, and date
1. Reason for Non-Renewal: Optional section explaining the reason for non-renewal, if the landlord chooses to provide this information
2. Outstanding Payments: Section to be included if there are any pending rental payments or utility bills that need to be settled
3. Property Maintenance Issues: To be included if there are specific maintenance or repair issues that need to be addressed before vacancy
4. Alternative Arrangements: Optional section offering to discuss alternative arrangements or providing information about lease extension under different terms
5. Legal Compliance Statement: Additional section referencing specific legislation compliance, particularly relevant if there are special circumstances or if required by local regulations
1. Current Lease Agreement Copy: Attachment of the current lease agreement for reference
2. Property Inspection Checklist: Checklist for final inspection requirements and property condition expectations
3. Outstanding Payments Statement: If applicable, a detailed statement of any outstanding amounts
4. Return of Property Checklist: List of items that must be returned (keys, access cards, etc.) and property condition requirements
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