The Letter To Employer After Termination is a crucial document used in South African employment contexts following the conclusion of an employment relationship. It serves as a formal written record of communication between the former employee and employer, typically drafted to address various post-employment matters such as outstanding payments, benefit arrangements, company property return, and requests for employment documentation. This document must align with South African labor legislation, including the Labour Relations Act 66 of 1995 and the Basic Conditions of Employment Act 75 of 1997. It's particularly important when there are unresolved matters following termination, when seeking clarity on final payments, or when requesting essential documentation for future employment. The letter can also serve as evidence of communication in case of future disputes or legal proceedings.
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1. Sender's Details: Full name, employee number, position held, and contact details
2. Recipient's Details: HR manager/employer's name, company name, and address
3. Date: Current date of writing the letter
4. Subject Line: Clear reference to termination and purpose of letter
5. Acknowledgment of Termination: Confirmation of employment termination date and circumstances
6. Outstanding Payments: Reference to any pending salary, leave pay, bonuses, or other entitlements
7. Company Property: Status of company property return or arrangements for return
8. Request for Documentation: Request for reference letter, service certificate, or other relevant documents
9. Closing: Professional closing statement with signature block
1. Grievance Statement: If termination was disputed or unfair, outline specific concerns or grievances
2. Legal Reference: References to relevant labor laws if rights have been violated
3. Settlement Discussion: If seeking settlement of disputed matters or negotiation of terms
4. Benefits Continuation: Discussion of medical aid, pension, or other benefits continuation if applicable
5. Non-Compete Reminder: Acknowledgment of existing non-compete obligations if applicable
6. Exit Interview Reference: If following up on matters discussed during exit interview
1. Pay Calculation Sheet: Detailed breakdown of expected final payments and calculations
2. Property Checklist: List of company property returned or to be returned
3. Supporting Documents: Copies of relevant emails, contracts, or other documentation supporting any claims made
4. Medical Claims: Details of pending medical claims if applicable
5. Expense Claims: Outstanding expense claims with supporting documentation
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