The Location Agreement Form For Film is a crucial document in South Africa's film and television industry, designed to formalize arrangements between property owners and production companies for the use of locations in audiovisual productions. This agreement becomes necessary whenever a production requires filming at private or public properties, ensuring clear documentation of permissions, access rights, and responsibilities. It incorporates specific requirements under South African law, including municipal regulations, environmental protections, and heritage site considerations where applicable. The document typically covers essential elements such as filming duration, compensation, insurance requirements, property protection measures, and restoration obligations. It serves as a vital tool for risk management and legal compliance while protecting the interests of both property owners and production companies. The agreement must align with various South African legislation, including the Films and Publications Act, Copyright Act, and relevant municipal bylaws.
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1. Parties: Identification of the Property Owner/Location Manager and the Production Company
2. Background: Brief context about the property and intended filming project
3. Definitions: Key terms used in the agreement including 'Property', 'Filming Period', 'Production', etc.
4. Grant of Rights: The specific permissions granted by the property owner to the production company
5. Term and Access Periods: Specific dates and times for filming, including prep and wrap days
6. Payment Terms: Location fee, deposit requirements, and payment schedule
7. Property Owner's Obligations: Responsibilities of the property owner including access provision and utilities
8. Production Company's Obligations: Responsibilities including insurance, safety measures, and property protection
9. Alterations and Restoration: Terms regarding temporary modifications to the property and restoration requirements
10. Insurance and Liability: Insurance requirements and allocation of risks
11. Cancellation and Force Majeure: Circumstances under which the agreement can be terminated
12. Credit and Publicity: Requirements for crediting the location and publicity restrictions
13. General Provisions: Standard legal clauses including governing law, notices, and entire agreement
1. Environmental Protection Measures: Required when filming in environmentally sensitive areas or heritage sites
2. Community Impact Management: Needed when filming may affect neighboring properties or community activities
3. Security Requirements: Important for high-profile locations or when valuable assets are involved
4. Special Effects and Stunts: Required when filming involves special effects, pyrotechnics, or stunts
5. Cultural Heritage Preservation: Necessary when filming at historically or culturally significant sites
6. Noise Control: Required for residential areas or noise-sensitive locations
7. Parking and Traffic Management: Needed when filming requires significant vehicle presence or traffic control
1. Schedule A - Property Description: Detailed description of the property including photographs and specific areas permitted for filming
2. Schedule B - Filming Schedule: Detailed breakdown of filming dates, times, and specific activities
3. Schedule C - Fee Schedule: Breakdown of all fees including location fee, overtime rates, and additional charges
4. Schedule D - Insurance Requirements: Specific insurance coverage requirements and minimum limits
5. Schedule E - Property Condition Report: Documentation of property condition before and after filming
6. Appendix 1 - Site Plan: Detailed layout of the property marking filming areas, equipment placement, and access points
7. Appendix 2 - Municipal Permits: Copies of required local authority permits and approvals
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