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The Placement Confirmation Letter is a crucial document in South African employment practice, typically issued after a candidate has accepted an employment offer but before their official start date. This document type serves as a formal confirmation of employment terms and conditions, ensuring compliance with South African labor legislation, particularly the Basic Conditions of Employment Act (BCEA) and Labour Relations Act (LRA). The letter should include essential employment information such as position details, remuneration, working hours, leave entitlements, and notice periods. While not as comprehensive as a full employment contract, the Placement Confirmation Letter carries legal weight and serves as a reference point for the employment relationship. It's particularly important in South African context where employment terms must be provided in writing, and the document helps ensure transparency and mutual understanding between employer and employee.

1. Letter Header: Company letterhead, date, reference number, and addressee details

2. Subject Line: Clear indication that this is a Placement Confirmation Letter

3. Opening Paragraph: Formal confirmation of the offer acceptance and expression of welcome

4. Position Details: Job title, department, reporting line, and work location

5. Employment Terms: Start date, employment type (permanent/fixed-term), probation period if applicable

6. Remuneration: Salary details, payment frequency, benefits, and deductions

7. Working Hours: Standard working hours, days of work, overtime policies if applicable

8. Leave Entitlement: Annual leave, sick leave, and other applicable leave types

9. Notice Period: Required notice period for termination of employment

10. Compliance Statement: Reference to compliance with relevant labor laws and company policies

11. Acceptance Section: Space for employee signature and date to confirm acceptance

12. Closing: Professional closing, signature line for employer representative