The Real Estate Photography Invoice is a specialized billing document used in the South African real estate industry for charging professional photography services related to property marketing. This document becomes necessary when a professional photographer or photography company has completed a photo shoot of a property for sale or rental purposes. It must comply with South African tax legislation, particularly the Value Added Tax Act 89 of 1991 if the photographer is VAT-registered, and should include clear terms regarding image usage rights under South African copyright law. The invoice typically covers various services such as interior and exterior photography, aerial drone shots, virtual tours, and photo editing, with pricing structures adapted to the local market. It serves as both a payment request and a record of services rendered, often used in conjunction with property marketing campaigns and listings.
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1. Invoice Header: Company details including business name, registration number, VAT number (if applicable), contact information, and business address
2. Client Information: Full name/company name, billing address, and contact details of the real estate agency or client
3. Invoice Details: Invoice number, date, due date, and reference number if applicable
4. Service Description: Detailed breakdown of photography services provided, including property address, date of shoot, and type of photos taken
5. Pricing Breakdown: Itemized list of services with quantity, unit price, and subtotal for each item
6. Total Amount: Subtotal, VAT (if applicable), and total amount due in ZAR
7. Payment Terms: Payment deadline, accepted payment methods, and banking details
8. Terms and Conditions: Basic terms including late payment penalties, usage rights for photos, and cancellation policies
1. Usage Rights Statement: Detailed terms for photo licensing and usage rights when specific arrangements differ from standard terms
2. Discount Section: Include when bulk discount or special pricing has been applied
3. Rush Fee Details: When rush or emergency services were provided with associated premium charges
4. Travel Expenses: Itemized travel costs when shooting location is beyond standard service area
5. Package Details: When service is part of a pre-arranged package deal with special terms
1. Schedule A: Photo Inventory: Detailed list of all photographs taken, including file names, locations within the property, and delivery format
2. Schedule B: Service Specifications: Detailed breakdown of specific services performed (e.g., drone shots, virtual tour, twilight shots)
3. Schedule C: Delivery Checklist: List of delivered items including file formats, resolution specifications, and delivery method
4. Appendix 1: Usage Terms: Detailed terms and conditions for photo usage rights and licensing
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Photography
Property Development
Marketing and Advertising
Property Management
Professional Services
Media and Creative Services
Construction and Development
Relevant Teams
Accounts Payable
Real Estate Sales
Marketing
Photography
Property Management
Finance
Administrative Support
Creative Services
Business Development
Relevant Roles
Real Estate Photographer
Property Photographer
Real Estate Agent
Property Manager
Marketing Manager
Real Estate Marketing Coordinator
Photography Business Owner
Accounts Payable Specialist
Real Estate Administrator
Property Developer
Marketing Director
Finance Manager
Real Estate Business Owner
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