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The Suspension Letter to Employee is a critical document in South African employment law, used when an employer needs to temporarily remove an employee from the workplace, typically during investigations of alleged misconduct or in situations requiring precautionary measures. The document must comply with South African labour legislation, particularly the Labour Relations Act 66 of 1995 and relevant case law, which require that suspensions be fair, justified, and procedurally correct. The letter should clearly communicate the suspension's terms, including duration, pay status, and conditions, while protecting both employer and employee rights. It's essential that the suspension letter be drafted carefully to avoid potential legal challenges and ensure compliance with fair labor practices.

1. Company Letterhead and Date: Official company letterhead containing company details and the current date

2. Employee Details: Full name, employee number, position, and department of the suspended employee

3. Subject Line: Clear indication that this is a notice of suspension

4. Notification of Suspension: Formal statement informing the employee of their suspension and the effective date

5. Reason for Suspension: Brief explanation of the grounds for suspension, such as pending investigation or alleged misconduct

6. Duration of Suspension: Specified period of suspension or indication that it's pending the completion of an investigation

7. Terms of Suspension: Clear outline of what the suspension means (e.g., staying away from workplace, full pay status)

8. Employee Obligations: Requirements during suspension period (e.g., availability for interviews, non-contact with colleagues)

9. Contact Person: Details of the designated person the employee should communicate with during suspension

10. Signature Block: Name and signature of authorized company representative