The Termination Letter For Absent Without Information is a crucial document in South African employment law, used when an employee has been absent from work without authorization or communication. It must comply with the Labour Relations Act 66 of 1995, Basic Conditions of Employment Act, and the Code of Good Practice on Dismissals. The document is typically issued after reasonable attempts to contact the employee have been made and documented. It should include specific details about the unauthorized absence period, previous communications, and clear termination terms. The letter serves multiple purposes: formally terminating employment, documenting the fair procedure followed, and protecting the employer from unfair dismissal claims. It's essential that the letter demonstrates both procedural and substantive fairness as required by South African labor law.
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1. Company Letter Head and Date: Official company letterhead including company details, registration number, and current date
2. Employee Details: Full name, employee number, position, and department of the employee
3. Subject Line: Clear indication that this is a termination of employment letter
4. Record of Absence: Specific dates and duration of unauthorized absence
5. Previous Communications: Summary of attempts made to contact the employee and any warnings issued
6. Legal Basis: Reference to relevant company policies, employment contract clauses, and labor laws regarding unauthorized absence
7. Termination Statement: Clear statement of employment termination, effective date, and grounds for termination
8. Final Payment Information: Details of final salary, leave pay, and any other amounts due
9. Company Property: Request for return of company property, if applicable
10. Signature Block: Space for authorized signatory's name, title, and signature
1. Right of Appeal: Information about the employee's right to appeal the decision, included when required by company policy or when offering an appeal process
2. Benefits Information: Details about continuation or termination of benefits, included when the employee had benefits package
3. Settlement Agreement Reference: Reference to any settlement agreement if being offered as part of the termination
4. Reference Letter Availability: Information about the availability of a reference letter, included when company policy allows
5. Union Representative Notice: Copy to union representative, included when employee is union member
1. Attendance Record: Detailed record of employee's attendance and absence history
2. Communication Log: Copies of all attempts to contact the employee, including emails, letters, and phone call records
3. Previous Warnings: Copies of any previous warnings or disciplinary actions related to attendance
4. Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and any deductions
5. Company Property List: Inventory of company property to be returned, if applicable
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Mining
Retail
Financial Services
Technology
Healthcare
Education
Construction
Agriculture
Hospitality
Professional Services
Transport and Logistics
Public Sector
Telecommunications
Energy
Relevant Teams
Human Resources
Legal
Employee Relations
Compliance
Industrial Relations
Operations Management
Personnel Administration
Labor Relations
Relevant Roles
HR Manager
HR Director
Legal Counsel
Employee Relations Manager
HR Business Partner
Line Manager
Department Head
Operations Manager
HR Administrator
Compliance Officer
Industrial Relations Manager
Personnel Manager
Human Resources Officer
Labor Relations Specialist
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