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The Vacate Apartment Letter is a crucial document in South African residential tenancy relationships, used when a tenant decides to end their lease agreement and vacate a rental property. This formal notice is required by South African law, particularly under the Rental Housing Act 50 of 1999, and must be provided within the notice period specified in the lease agreement (typically one calendar month). The letter serves multiple purposes: it formally documents the tenant's intention to move out, specifies the vacation date, requests the return of the security deposit, and provides forwarding information for future correspondence. The document helps protect both parties' rights and initiates the formal process of ending the tenancy, including arrangements for final inspection and key handover. Property managers and landlords rely on this document to plan for new tenancies and manage their property turnover effectively.

1. Sender's Details: Full name, current address, and contact information of the tenant

2. Date: Current date of writing the letter

3. Recipient's Details: Landlord's/Property Manager's name, company (if applicable), and address

4. Subject Line: Clear indication that this is a notice to vacate

5. Formal Notice Statement: Clear statement of intention to vacate, including the specific property address

6. Vacation Date: Specific date when the property will be vacated, ensuring compliance with notice period requirements

7. Current Lease Details: Reference to current lease agreement including start date and notice period requirements

8. Key Handover: Proposed arrangements for property inspection and key return

9. Deposit Return Request: Request for return of security deposit with preferred payment method

10. Forwarding Address: New address for future correspondence and deposit return

11. Signature Block: Tenant's signature, printed name, and date