The Accounts Receivable Collection Letter is a vital business document used when formal attempts are needed to collect outstanding payments in the United Arab Emirates. It represents an escalation in the collection process after initial invoicing and informal reminders have proven unsuccessful. The document must comply with UAE Federal Law No. 5 of 1985 (Civil Code) and Federal Law No. 18 of 1993 (Commercial Transactions Law), ensuring all collection practices align with local regulations. The letter typically includes detailed information about the debt, payment history, current balance, payment instructions, and potential legal consequences of non-payment. It serves both as a formal demand for payment and potentially as evidence in future legal proceedings if court action becomes necessary.
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1. Sender Details: Full legal name, address, and contact information of the creditor company
2. Date: Current date of the letter issuance
3. Recipient Details: Full legal name, address, and contact information of the debtor
4. Reference Number: Unique identifier for the debt collection case
5. Subject Line: Clear indication that this is a collection notice
6. Debt Information: Specific details about the outstanding amount, original invoice numbers, and dates
7. Payment Demand: Clear statement of the amount due and payment deadline
8. Payment Instructions: Detailed information about acceptable payment methods and account details
9. Legal Notice: Statement about legal consequences of non-payment under UAE law
10. Contact Information: Specific details of whom to contact for payment arrangements or queries
11. Signature Block: Authorized signatory details and company stamp
1. Previous Communications Reference: Include when there have been prior attempts to collect the debt
2. Payment Plan Option: Include when the company is willing to accept installment payments
3. Dispute Resolution Clause: Include when there might be disputed amounts or when required by company policy
4. Interest and Penalties: Include when charging late payment interest or penalties as per agreement
5. Third-Party Authorization: Include when the letter is sent by an authorized collection agency
6. Acknowledgment Request: Include when receipt confirmation is required
1. Schedule A - Debt Breakdown: Detailed itemization of all outstanding invoices, amounts, and dates
2. Schedule B - Payment History: Record of any partial payments made and remaining balance
3. Schedule C - Interest Calculation: Breakdown of applied interest rates and calculations if applicable
4. Appendix 1 - Supporting Documents: Copies of relevant invoices, delivery notes, or contracts
5. Appendix 2 - Communication Log: Summary of previous collection attempts and communications
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