The Car Sale Proforma Invoice Template is a essential document used in the United Arab Emirates for initiating and documenting vehicle sales transactions. It serves as a preliminary invoice and formal quotation, designed to comply with UAE Federal Law No. 18 of 1993 (Commercial Transactions Law), UAE Federal Decree-Law No. 8 of 2017 (VAT Law), and RTA regulations. This template is particularly useful for car dealerships, private sellers, and businesses engaged in vehicle sales, providing a standardized format that includes all necessary information for vehicle transfer, taxation, and registration purposes. The document incorporates mandatory fields for VAT calculations, vehicle specifications, and ownership transfer requirements, making it suitable for both commercial and private vehicle sales within the UAE jurisdiction.
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1. Invoice Number and Date: Unique invoice identifier and date of issuance
2. Seller Details: Complete information of the seller including name, address, TRN (Tax Registration Number), and contact details
3. Buyer Details: Complete information of the buyer including name, address, and contact details
4. Vehicle Information: Detailed vehicle specifications including make, model, year, color, chassis number, engine number, and mileage
5. Price Details: Base price, VAT amount (5%), and total amount in both figures and words
6. Payment Terms: Method of payment, payment schedule if applicable, and bank details
7. Vehicle Condition Declaration: Statement about the current condition of the vehicle and any known issues
8. Delivery Details: Information about when and where the vehicle will be delivered or collected
9. Seller's Declaration: Statement confirming ownership and right to sell
10. Signatures: Space for both parties to sign and date the invoice
1. Trade-In Details: Used when there is a vehicle being traded in as part of the sale
2. Warranty Information: Include when selling new vehicles or offering additional warranty
3. Financing Details: Required when the purchase involves bank financing or installment payments
4. Insurance Transfer: Include when existing insurance policy is being transferred or new insurance requirements need to be specified
5. Accessories List: Detailed list of additional accessories included in the sale
6. Service History: Include for used vehicles with documented service history
1. Vehicle Inspection Report: Detailed technical inspection report of the vehicle's condition
2. Vehicle Registration Card Copy: Copy of current vehicle registration card
3. Service History Records: Documentation of vehicle's maintenance history
4. Accessories Inventory: Detailed list and condition of included accessories
5. Payment Schedule: If installment payments are agreed, detailed payment timeline
6. Vehicle Photos: Documentation of vehicle condition at time of sale
Authors
Relevant legal definitions
Clauses
Relevant Industries
Automotive
Retail Trade
Transportation
Fleet Management
Vehicle Leasing
Automotive Finance
Insurance
Logistics
Car Rental
Corporate Services
Relevant Teams
Sales
Finance
Legal
Compliance
Operations
Administration
Customer Service
Documentation
Procurement
Vehicle Registration
Relevant Roles
Sales Manager
Finance Manager
Automotive Sales Executive
Fleet Manager
Business Development Manager
Administrative Officer
Compliance Officer
Legal Counsel
Procurement Manager
Vehicle Registration Officer
Dealership Manager
Account Executive
Operations Manager
Documentation Specialist
Customer Service Representative
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