The Consent Form For Field Trip is an essential legal document required by educational institutions operating in the United Arab Emirates when organizing off-campus educational activities. It serves as a formal agreement between the school and parents/guardians, ensuring compliance with UAE Federal Law No. 3 of 2016 and Ministry of Education regulations. The document is necessary whenever students participate in activities outside the school premises, whether for educational, cultural, or recreational purposes. It includes crucial information about the trip details, emergency procedures, medical considerations, and parental acknowledgment of associated risks. This form helps protect both the educational institution and the students while ensuring transparent communication with parents regarding all aspects of the planned activity.
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1. Student and Parent Information: Details of the student and parent/guardian, including full names, class/grade, and contact information
2. Field Trip Details: Essential information about the trip including date, time, destination, purpose, and duration
3. Transportation Information: Details about mode of transportation, departure and return times, and pick-up/drop-off locations
4. Supervision Details: Information about teachers and staff who will supervise the students during the trip
5. Medical Information: Space for parents to provide relevant medical information, allergies, or special needs
6. Emergency Contact Information: Alternative emergency contacts if parents cannot be reached
7. Consent Declaration: Formal statement of parental consent and acknowledgment of risks
8. Signature and Date: Space for parent/guardian signature and date of signing
1. Cost and Payment Details: Include when the field trip requires payment from parents
2. Special Clothing/Equipment Requirements: Include when specific items or clothing are needed for the trip
3. Meal Arrangements: Include when the trip duration covers meal times or when special meal arrangements are needed
4. Photography Consent: Include when photos/videos will be taken during the trip
5. Additional Activities Consent: Include when specific activities (e.g., swimming, hiking) require separate consent
6. COVID-19 Declaration: Include during pandemic conditions or when required by current health regulations
1. Schedule A - Detailed Itinerary: Detailed timeline of activities planned during the field trip
2. Schedule B - Risk Assessment Summary: Summary of risk assessment conducted for the trip and safety measures in place
3. Schedule C - Medical Authorization Form: Separate detailed medical information and authorization form if required
4. Schedule D - Code of Conduct: Expected behavior and conduct rules during the field trip
Authors
Relevant legal definitions
Clauses
Relevant Industries
Education - Primary/Elementary
Education - Secondary/High School
Education - Early Years/Kindergarten
Special Education
Private Education
International Education
Educational Tourism
Youth Services
Relevant Teams
Administration
Academic Affairs
Student Services
Legal & Compliance
Operations
Risk Management
Educational Support
Student Activities
Relevant Roles
School Principal
Head of School
Educational Coordinator
Field Trip Coordinator
School Administrator
Teacher
Head of Department
Activities Coordinator
Risk Assessment Officer
Compliance Officer
Legal Affairs Manager
Student Affairs Manager
School Operations Manager
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