The Contract Management Review Process document serves as a critical governance tool for organizations operating in the United Arab Emirates, establishing standardized procedures for reviewing and managing contracts throughout their lifecycle. This document becomes necessary when organizations need to ensure consistent contract review practices, minimize legal and commercial risks, and maintain compliance with UAE laws and regulations. It includes detailed procedures for different contract types, value thresholds, and risk levels, incorporating requirements from the UAE Civil Code, Commercial Transactions Law, and industry-specific regulations. The process is designed to accommodate both English and Arabic language contracts, addressing specific requirements for government contracts and local authority approvals where applicable. This document is particularly important for organizations dealing with high-volume contracting or complex commercial arrangements in the UAE market.
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1. Purpose and Scope: Defines the objective of the process and types of contracts covered
2. Definitions and Abbreviations: Key terms used throughout the document, including contract types, roles, and technical terms
3. Roles and Responsibilities: Defines key stakeholders and their responsibilities in the contract review process
4. Contract Review Process Steps: Detailed step-by-step process for contract review, from receipt to final approval
5. Risk Assessment Guidelines: Framework for evaluating contract risks and determining review requirements
6. Review Criteria: Specific elements to be reviewed, including legal, commercial, technical, and operational aspects
7. Approval Authorities: Delegation of authority matrix for contract approvals based on value and risk
8. Documentation Requirements: Required documents and records for the review process
9. Timeline and Service Levels: Expected timeframes for different stages of review
10. Compliance Requirements: Specific UAE legal and regulatory requirements to be checked during review
1. Electronic Contract Management: Used when organization employs contract management software, detailing system-specific procedures
2. Government Contract Requirements: Include when organization deals with government contracts, addressing specific public sector requirements
3. International Contract Considerations: Add for organizations handling cross-border contracts, including conflict of laws provisions
4. Industry-Specific Requirements: Include section specific to regulated industries (e.g., healthcare, financial services)
5. Emergency Review Procedures: For organizations needing expedited review processes in certain situations
6. Translation Requirements: Detailed procedures for handling bilingual contracts when dealing with local authorities
1. Review Checklist Template: Standardized checklist for contract review covering all required aspects
2. Delegation of Authority Matrix: Detailed approval limits and authorities for different contract types and values
3. Risk Assessment Matrix: Guidelines for evaluating contract risk levels and corresponding review requirements
4. Document Control Form: Template for tracking document versions and approvals
5. Standard Review Timeline: Typical timeframes for different types of contracts and complexity levels
6. Compliance Checklist: List of UAE legal and regulatory requirements to be verified
7. Stakeholder Contact List: Key contacts involved in the review process including legal, finance, and technical reviewers
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