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Decision Minutes

Decision Minutes Template for United Arab Emirates

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Key Requirements PROMPT example:

Decision Minutes

"Need to draft Decision Minutes for our upcoming Board of Directors meeting scheduled for March 15, 2025, which will cover the approval of a new subsidiary formation in Dubai and appointment of key executives."

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Document background
Decision Minutes are essential corporate governance documents used to formally record decisions made during official company meetings in the United Arab Emirates. These documents must comply with UAE Federal Law No. 2 of 2015 (Commercial Companies Law) and subsequent amendments, including Federal Law No. 32 of 2021. Decision Minutes serve as the official record of corporate decision-making processes, capturing key information such as meeting participants, discussions, voting results, and formal resolutions. They are crucial for maintaining corporate transparency, demonstrating regulatory compliance, and providing legal protection for both the company and its officers. The minutes can be used in legal proceedings as evidence of corporate decisions and are often required by regulatory authorities, banks, and other stakeholders for various corporate transactions.
Suggested Sections

1. Meeting Details: Date, time, location (physical or virtual), and type of meeting (board meeting, shareholder meeting, committee meeting, etc.)

2. Attendees: List of all present members, their roles, and confirmation of quorum

3. Agenda: Itemized list of topics to be discussed and decided upon

4. Previous Minutes: Confirmation of approval of previous meeting minutes (if applicable)

5. Deliberations: Summary of key discussions and considerations for each agenda item

6. Decisions: Clear statement of each decision made, including voting results if applicable

7. Action Items: List of tasks assigned, responsible parties, and deadlines

8. Closure: Time of meeting conclusion and date of next meeting if scheduled

9. Authentication: Signatures of chairman and secretary, company seal if required

Optional Sections

1. Declarations of Interest: Required when any attendee has declared conflicts of interest relevant to the decisions

2. Reservations: Include when any member has registered formal reservations about decisions

3. Legal Counsel Opinion: Include when legal opinions were sought and presented during the meeting

4. Special Resolutions: Required when decisions require special majority or specific legal formalities

5. Regulatory Notifications: Include when decisions require notification to regulatory authorities

Suggested Schedules

1. Attendance Register: Detailed list of attendees with signatures (physical meetings) or confirmation of attendance (virtual meetings)

2. Supporting Documents: Key documents referenced during decision-making (financial reports, valuations, etc.)

3. Proxy Forms: If any members attended through proxy representatives

4. Presentation Materials: Any presentations or materials shown during the meeting

5. Voting Records: Detailed breakdown of votes for decisions requiring formal voting

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses






















Relevant Industries

Banking and Financial Services

Real Estate and Construction

Oil and Gas

Healthcare

Technology

Retail and Consumer Goods

Manufacturing

Transportation and Logistics

Government and Public Sector

Education

Telecommunications

Professional Services

Relevant Teams

Legal

Corporate Governance

Compliance

Board Secretariat

Executive Office

Risk Management

Corporate Affairs

Administrative Affairs

Regulatory Affairs

Company Secretariat

Relevant Roles

Chief Executive Officer

Board Director

Company Secretary

Corporate Governance Officer

Legal Counsel

Compliance Officer

Managing Director

Chairman

Chief Financial Officer

Executive Director

Non-Executive Director

Committee Chairman

Corporate Secretary

Head of Legal

Risk Manager

Industries






Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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