The Supplier Agreement Form is a fundamental commercial document used in the United Arab Emirates to establish and govern the relationship between organizations for the supply of goods or services. This document is essential when businesses need to formalize their supply arrangements in compliance with UAE law, including Federal Law No. 5 of 1985 (Civil Code) and Federal Law No. 18 of 1993 (Commercial Code). The agreement covers crucial aspects such as supply terms, payment conditions, quality requirements, and compliance with local regulations. It's particularly important in the UAE context as it incorporates provisions for local business practices, agency requirements, and Sharia law principles. The Supplier Agreement Form serves as a comprehensive framework for managing supplier relationships while ensuring legal protection for all parties involved.
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1. Parties: Identification of the contracting parties including full legal names, registration details, and addresses
2. Background: Context of the agreement and brief description of the business relationship
3. Definitions: Defined terms used throughout the agreement
4. Scope of Supply: Detailed description of goods/services to be supplied
5. Term and Renewal: Duration of the agreement and renewal provisions
6. Pricing and Payment Terms: Price structure, payment schedule, invoicing requirements, and currency
7. Delivery Terms: Delivery schedule, locations, and Incoterms where applicable
8. Quality Requirements: Quality standards, specifications, and compliance requirements
9. Warranties and Representations: Supplier warranties regarding goods/services and general business warranties
10. Compliance with Laws: Obligation to comply with UAE laws and regulations
11. Confidentiality: Protection of confidential information and trade secrets
12. Liability and Indemnification: Allocation of risks and indemnification obligations
13. Termination: Termination rights, process, and consequences
14. Governing Law and Jurisdiction: UAE law as governing law and jurisdiction provisions
15. General Provisions: Standard boilerplate clauses including notices, amendments, and assignment
1. Insurance Requirements: Detailed insurance obligations - include when supply involves significant risks or on-site services
2. Performance Guarantees: Specific performance metrics and guarantees - include for critical supplies or high-value contracts
3. Intellectual Property Rights: IP ownership and licenses - include when supply involves technology or creative works
4. Data Protection: Data handling and privacy obligations - include when personal data is processed
5. Force Majeure: Events excusing performance - include for long-term or critical supply relationships
6. Anti-Corruption: Anti-bribery and corruption provisions - include for international suppliers or high-value contracts
7. Environmental Compliance: Environmental standards and requirements - include for supplies with environmental impact
8. Security Requirements: Security protocols and requirements - include when supplier has access to sensitive areas or information
9. Training and Support: Training and technical support provisions - include for complex products or services
10. Customs and Import Duties: Import/export requirements - include for international suppliers
1. Schedule 1 - Product/Service Specifications: Detailed technical specifications of goods or services
2. Schedule 2 - Pricing Schedule: Detailed pricing structure, rates, and any volume discounts
3. Schedule 3 - Service Levels: Performance metrics, KPIs, and measurement methodology
4. Schedule 4 - Delivery Schedule: Detailed delivery timeframes and locations
5. Schedule 5 - Quality Control Procedures: Quality assurance processes and acceptance criteria
6. Appendix A - Contact Details: Key contact persons and escalation matrix
7. Appendix B - Required Documentation: List of required certificates, permits, and documentation
8. Appendix C - Form of Purchase Order: Standard purchase order template to be used
9. Appendix D - Technical Requirements: Detailed technical requirements and standards
10. Appendix E - Compliance Certificates: Required compliance certificates and standards
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