The Consulting Engagement Letter is a crucial document used to formalize professional consulting relationships under Austrian law. It serves as the primary agreement between consultants and their clients, whether for one-time projects or ongoing advisory services. This document type is specifically designed to comply with Austrian commercial regulations, the ABGB (Austrian Civil Code), and EU requirements while providing a clear framework for professional services. The letter typically outlines the scope of work, fees, timeline, deliverables, and professional standards, while incorporating necessary legal protections and compliance measures. It's particularly important in the Austrian business context where formal documentation of professional relationships is highly valued and legally required. The Consulting Engagement Letter should be tailored to specific services while maintaining compliance with Austrian professional services regulations and data protection requirements.
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1. Letterhead and Date: Professional letterhead including consultant's business details, registration numbers, and current date
2. Client Address Block: Full name and address of the client organization and specific contact person
3. Salutation: Professional greeting to the specific contact person
4. Introduction: Brief introduction confirming the purpose of the letter and reference to any previous discussions
5. Scope of Services: Detailed description of the consulting services to be provided, including specific deliverables and any limitations
6. Timeline and Duration: Expected duration of the engagement, key milestones, and any specific deadlines
7. Fees and Payment Terms: Detailed fee structure, payment schedule, and invoicing procedures
8. Professional Standards: Commitment to professional standards and quality of service
9. Confidentiality: Confidentiality obligations and handling of sensitive information
10. Data Protection: GDPR compliance and data handling procedures
11. Liability and Insurance: Limitation of liability clauses and professional insurance coverage
12. Termination: Conditions and process for terminating the engagement
13. Acceptance Process: Instructions for accepting the engagement and next steps
14. Closing: Professional closing, including signature block and contact details
1. Team Composition: Details of key team members and their roles - include when multiple consultants will be involved
2. Travel and Expenses: Policy on reimbursement of travel and other expenses - include when travel is expected
3. Intellectual Property Rights: Provisions regarding ownership of work products - include when creating specific deliverables
4. Non-Compete: Restrictions on working with competitors - include when dealing with sensitive industry matters
5. Subcontracting: Terms for engaging subcontractors - include when subcontractors might be needed
6. Force Majeure: Provisions for unforeseen circumstances - include for longer-term engagements
7. Dispute Resolution: Specific procedures for handling disputes - include for high-value or complex engagements
1. Schedule A - Detailed Scope of Work: Comprehensive breakdown of services, deliverables, and methodologies
2. Schedule B - Fee Schedule: Detailed breakdown of fees, rates, and payment milestones
3. Schedule C - Project Timeline: Detailed project schedule with milestones and deliverables
4. Appendix 1 - General Terms and Conditions: Standard terms and conditions of the consulting engagement
5. Appendix 2 - Data Processing Agreement: GDPR-compliant data processing terms and procedures
6. Appendix 3 - Professional Credentials: Relevant qualifications and certifications of the consultant
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