The Media Consent Form is essential for organizations operating in Austria that need to collect, use, or distribute media content featuring individuals. This document is particularly crucial given Austria's strict implementation of GDPR and additional requirements under the Austrian Data Protection Act and Media Act. The form should be used whenever an organization plans to capture, store, or publish photographs, videos, or audio recordings of individuals for any purpose, whether commercial or non-commercial. It addresses key aspects such as specific usage rights, duration of consent, data protection measures, and withdrawal procedures. The Media Consent Form is designed to protect both the rights of the individual being recorded and the organization's ability to legally use the content, while ensuring compliance with Austrian and EU regulations regarding privacy, data protection, and media rights.
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1. Parties: Identification of the organization/individual requesting consent and the individual (or guardian) giving consent
2. Background: Brief context about the purpose of collecting media consent and intended usage
3. Definitions: Clear definitions of key terms like 'Media Content', 'Personal Data', 'Processing', 'Publication Channels'
4. Scope of Consent: Detailed description of what media content is covered (photos, videos, audio recordings, etc.) and how it will be used
5. Rights Granted: Specific permissions being granted, including usage rights, distribution channels, and territory
6. Duration: Time period for which the consent is valid
7. Data Protection: GDPR-compliant information about data processing, storage, and subject rights
8. Withdrawal of Consent: Process and implications of withdrawing consent
9. Signatures: Execution block for all parties including date and place
1. Commercial Terms: Include when compensation is offered for media usage
2. Minor Consent: Additional section when the subject is under 18, requiring guardian consent
3. Special Usage Restrictions: When specific limitations on usage are required by the consent giver
4. Third Party Rights: When media content might be shared with or processed by third parties
5. Emergency Contact: When media collection involves events or activities where emergency contact might be needed
6. Medical Information: When media collection involves activities where medical information might be relevant
1. Schedule 1 - Specific Media Content: Detailed list or description of specific photos, videos, or recordings covered by the consent
2. Schedule 2 - Usage Channels: Comprehensive list of all platforms and channels where media content may be used
3. Schedule 3 - Data Processing Information: Detailed GDPR-compliant information about data processing activities
4. Appendix A - Sample Media: Examples or previews of media content when available before consent
5. Appendix B - Privacy Notice: Detailed privacy notice in compliance with GDPR requirements
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