The Architecture Letter of Intent is commonly used in Australian construction and development projects as an interim document to initiate architectural services while a comprehensive agreement is being finalized. It becomes particularly relevant in time-sensitive projects where preliminary design work needs to commence before all terms of a full agreement can be negotiated. The document typically includes essential elements such as basic scope definition, preliminary fee arrangements, and key commercial terms, while acknowledging the intention to execute a more detailed agreement. Under Australian law, while not typically intended as a binding contract for the full scope of services, certain provisions such as confidentiality and intellectual property protection may be explicitly made binding. This document helps manage risk and set expectations for both parties during the preliminary phase of an architectural engagement.
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1. Letterhead and Date: Architect's business details and date of the letter
2. Client Details: Full name and address of the client/recipient
3. Project Identification: Clear identification of the project, including its name and location
4. Expression of Intent: Clear statement of the parties' intention to enter into a formal agreement for architectural services
5. Scope of Services: Brief outline of the architectural services to be provided
6. Commercial Terms: Key commercial terms including preliminary fee structure and payment terms
7. Duration: Timeframe for which the LOI is valid and expected timeline for formal agreement
8. Next Steps: Process for moving forward to formal agreement
9. Signature Block: Space for both parties to sign and date the letter
1. Preliminary Design Concepts: Brief description of initial design concepts if already discussed
2. Exclusions: Specific services or items that are explicitly excluded from the scope
3. Key Personnel: Identification of key team members if already determined
4. Confidentiality: Confidentiality obligations if sensitive information is being shared
5. Termination Rights: Conditions under which either party can terminate the LOI
6. Intellectual Property: Preliminary IP arrangements if concept designs are being developed
7. Insurance: Basic insurance requirements if work is commencing under the LOI
1. Schedule A - Initial Project Brief: High-level outline of the client's requirements and project objectives
2. Schedule B - Fee Calculation: Preliminary fee breakdown and basis of calculation
3. Schedule C - Preliminary Program: Initial project timeline and key milestones
4. Appendix 1 - Architect's Standard Terms: Reference copy of the architect's standard terms that will form basis of final agreement
5. Appendix 2 - Preliminary Drawings: Any concept sketches or preliminary drawings if already developed
Authors
Relevant legal definitions
Clauses
Relevant Industries
Commercial Real Estate
Residential Development
Healthcare
Education
Government/Public Sector
Retail
Hospitality
Industrial
Cultural/Entertainment
Mixed-Use Development
Relevant Teams
Legal
Operations
Procurement
Project Management
Design
Commercial
Construction
Development
Property
Facilities Management
Relevant Roles
Architect
Project Manager
Development Manager
Construction Manager
Contracts Administrator
Legal Counsel
Property Developer
Facility Manager
Design Manager
Commercial Director
Chief Operating Officer
Procurement Manager
Real Estate Director
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