The Deed of Sale Company Vehicle is a crucial legal document used in Australian business operations when transferring ownership of corporate vehicles. It is essential for companies disposing of fleet vehicles, upgrading their vehicle assets, or transferring vehicles to employees or external parties. The deed ensures compliance with Australian federal and state legislation, including motor vehicle regulations, consumer protection laws, and tax requirements. It includes detailed vehicle specifications, warranties, financial terms, and transfer obligations. This document is particularly important for risk management and maintaining clear audit trails in corporate asset disposals, while protecting both the selling company's and buyer's interests through proper documentation of the transaction.
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1. Parties: Identification of the Seller (Company) and Buyer, including ACN/ABN and registered addresses
2. Background: Context of the sale, including company ownership of the vehicle and purpose of the transfer
3. Definitions and Interpretation: Defined terms used throughout the deed and rules for interpretation
4. Sale and Purchase: Core agreement to sell and purchase the vehicle, including the purchase price and payment terms
5. Vehicle Details: Comprehensive description of the vehicle including make, model, year, VIN, registration number, and odometer reading
6. Transfer of Title: Process and obligations for transferring ownership and registration of the vehicle
7. Seller's Warranties: Warranties regarding ownership, encumbrances, vehicle condition, and compliance with regulations
8. Buyer's Acknowledgments: Buyer's confirmation of vehicle inspection and acceptance of condition
9. Completion: Details of the completion process, including timing, location, and documentation requirements
10. GST: GST treatment of the sale and tax invoice requirements
11. Costs and Duties: Responsibility for transfer costs, stamp duty, and registration fees
12. General Provisions: Standard legal provisions including governing law, notices, and entire agreement
13. Execution: Formal execution blocks for signing as a deed
1. Employee Acknowledgments: Required if vehicle was previously used by an employee as part of employment package
2. Loan Discharge: Required if there is an existing loan or finance agreement to be discharged
3. Modifications Declaration: Required if vehicle has after-market modifications that affect registration or compliance
4. Service History Warranty: Optional section for warranting complete service history if applicable
5. Trade-In Details: Required if transaction involves a trade-in vehicle
6. Environmental Compliance: Required for vehicles with specific environmental compliance requirements or modifications
1. Schedule 1 - Vehicle Specifications: Detailed technical specifications and features of the vehicle
2. Schedule 2 - Vehicle Condition Report: Comprehensive report on vehicle condition including photographs and noted defects
3. Schedule 3 - Service History: Complete service history records and maintenance documentation
4. Schedule 4 - Registration and Compliance Documents: Copies of registration papers, roadworthy certificates, and compliance plates
5. Appendix A - Vehicle Handover Checklist: List of items to be provided with vehicle (keys, manuals, etc.) and completion checklist
6. Appendix B - PPSR Certificate: Personal Property Securities Register search certificate showing clear title
Authors
Relevant legal definitions
Clauses
Relevant Industries
Automotive
Fleet Management
Corporate Services
Transportation
Logistics
Construction
Mining
Agriculture
Sales and Distribution
Professional Services
Manufacturing
Retail
Relevant Teams
Legal
Finance
Operations
Fleet Management
Procurement
Administration
Compliance
Risk Management
Human Resources
Asset Management
Relevant Roles
Fleet Manager
Procurement Manager
Finance Director
Chief Financial Officer
Company Secretary
Legal Counsel
Operations Manager
Asset Manager
Administration Manager
Compliance Officer
Risk Manager
Human Resources Manager
General Manager
Chief Operating Officer
Sales Manager
Business Development Manager
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