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Financial Statement Letter

Financial Statement Letter Template for Australia

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Key Requirements PROMPT example:

Financial Statement Letter

"I need a Financial Statement Letter for my ASX-listed mining company's annual financial statements for the year ending 30 June 2025, including specific declarations about environmental compliance and foreign operations in Southeast Asia."

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Document background
The Financial Statement Letter is a crucial document in Australian corporate governance and financial reporting. It is typically prepared at the conclusion of the annual financial reporting period or when specific financial statements are being issued. This letter serves as formal written representations from management to auditors and stakeholders, confirming various aspects of the financial statements' preparation and presentation. The document is required under Australian corporate law and accounting standards, particularly the Corporations Act 2001 and AASB requirements. It includes management's acknowledgment of their responsibility for the financial statements, confirmation of the completeness and accuracy of information provided, and assertions about compliance with relevant laws and regulations. The Financial Statement Letter is especially important in contexts where financial statements are being audited or when regulatory submissions are being made to bodies such as ASIC.
Suggested Sections

1. Letterhead and Date: Company letterhead, date, and reference number if applicable

2. Addressee Details: Full name and address of the recipient (usually the auditor or relevant authority)

3. Subject Line: Clear identification of the financial statements and period covered

4. Management Responsibility Statement: Declaration of management's responsibility for the preparation and fair presentation of the financial statements

5. Compliance Statement: Confirmation of compliance with Australian Accounting Standards and Corporations Act 2001

6. Financial Records Statement: Confirmation that proper financial records have been maintained

7. Fair Presentation Declaration: Statement that the financial statements give a true and fair view

8. Going Concern Assessment: Statement regarding the entity's ability to continue as a going concern

9. Subsequent Events: Declaration regarding events after the reporting period

10. Authorization Statement: Statement of authorization for the issue of financial statements

11. Signature Block: Signatures of authorized officers (typically directors or CFO)

Optional Sections

1. Internal Control Statement: Statement about the effectiveness of internal control systems, required for larger entities or when specifically requested

2. Fraud Declaration: Specific statement regarding awareness of any fraud, required when there are specific regulatory requirements or concerns

3. Related Party Transactions: Specific declarations about related party transactions, included when significant related party transactions exist

4. Regulatory Compliance: Additional statements about compliance with specific regulatory requirements, needed for regulated industries

5. COVID-19 Impact Assessment: Specific statements about pandemic impacts, included when there are material effects on the business

6. Foreign Currency Exposure: Declarations about foreign currency risks and management, needed when significant foreign operations exist

Suggested Schedules

1. Financial Statement Summary: Summary of key financial statements including balance sheet, income statement, and cash flow statement

2. Significant Accounting Policies: List of material accounting policies applied in preparing the financial statements

3. Material Judgments and Estimates: Details of significant judgments and estimates made in preparing the financial statements

4. Compliance Checklist: Checklist confirming compliance with various reporting requirements

5. Supporting Declarations: Any additional declarations required by specific circumstances or regulations

6. Solvency Statement: Detailed analysis supporting the solvency position of the entity

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses
























Relevant Industries

Financial Services

Banking

Insurance

Mining and Resources

Retail

Manufacturing

Technology

Healthcare

Real Estate

Construction

Professional Services

Telecommunications

Energy

Transportation and Logistics

Relevant Teams

Finance

Accounting

Corporate Governance

Internal Audit

Treasury

Financial Planning and Analysis

Risk Management

Compliance

Legal

Executive Leadership

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Financial Controller

Finance Director

Company Secretary

Financial Reporting Manager

Accounting Manager

Corporate Controller

Finance Manager

Treasury Manager

Audit Committee Chair

Board Director

Managing Director

Group Financial Controller

Senior Finance Analyst

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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