The Letter of Intent Not to Renew Employment Contract is a crucial document used in Australian workplace relations when an employer has decided not to extend or renew a fixed-term employment contract. This document serves as formal notification to the employee, aligning with requirements under the Fair Work Act 2009 and other relevant Australian employment legislation. It is typically issued before the contract's expiration date to provide adequate notice and clarity regarding the employment relationship's conclusion. The letter should be used when the decision not to renew is final, and it helps manage expectations, ensure legal compliance, and maintain professional relationships. It includes important information about final working arrangements, outstanding entitlements, and transition procedures, while protecting both parties' interests under Australian law.
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1. Letterhead and Date: Company letterhead with full legal entity name, address, and current date
2. Recipient Details: Employee's full name, position title, and address
3. Subject Line: Clear indication that this is a notice of intent not to renew employment contract
4. Contract Reference: Reference to the current employment contract including its date and any relevant identifiers
5. Notice of Non-Renewal: Clear statement of the intention not to renew the employment contract
6. End Date: Specific mention of the contract's end date and final working day
7. Reason Statement: Brief, professional explanation for non-renewal if appropriate
8. Transition Details: Information about handover expectations and final work arrangements
9. Final Entitlements: Overview of final pay, unused leave, and other entitlements
10. Company Property: Instructions regarding return of company property
11. Closing and Signatures: Professional closing, name and signature of authorized representative
1. Reference Offer: Optional offer to provide a reference letter, used when the separation is amicable
2. Confidentiality Reminder: Reminder of ongoing confidentiality obligations, used when employee had access to sensitive information
3. Post-Employment Restrictions: Reference to any applicable non-compete or non-solicitation clauses, used when these exist in the original contract
4. Acknowledgment Section: Space for employee signature to acknowledge receipt, used when proof of delivery is required
5. Future Opportunities: Statement about potential future opportunities, used when wanting to maintain positive relationships
6. Exit Interview: Information about exit interview arrangements, used when company policy requires it
1. Final Entitlements Calculation: Detailed breakdown of final pay, leave entitlements, and other benefits
2. Company Property Checklist: List of company assets to be returned
3. Handover Document Template: Template for documenting ongoing projects and responsibilities
4. Exit Procedures Checklist: Checklist of tasks to complete before final day
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