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An Audit Form is a structured document that guides auditors through systematic evaluations of an organization's processes, finances, or compliance measures under Belgian regulatory frameworks. It contains specific checkpoints, data collection fields, and assessment criteria aligned with both EU standards and local Belgian business laws.

These forms help Belgian companies maintain accurate records for tax authorities, ensure compliance with the Code of Companies and Associations, and document internal controls. Quality auditors, financial inspectors, and compliance officers use them to track findings, note discrepancies, and create detailed reports that meet Belgian Financial Services and Markets Authority (FSMA) requirements.

Use Audit Forms whenever your Belgian organization needs to conduct thorough evaluations of internal processes, financial controls, or compliance measures. These forms become essential during annual statutory audits, mergers and acquisitions, or when preparing reports for the FSMA or tax authorities.

They're particularly valuable when expanding operations, implementing new financial systems, or responding to regulatory changes. Belgian companies must complete these forms during mandatory external audits, internal quality assessments, and risk management reviews. Many organizations also use them quarterly to track compliance with the Code of Companies and Associations and maintain consistent documentation standards.

• Financial Audit Forms: Used by Belgian statutory auditors for annual account reviews, focusing on financial statements and compliance with accounting standards
• Internal Control Audit Forms: Track organizational processes, risk management, and compliance with Belgian corporate governance codes
• Quality Management Audit Forms: Assess adherence to ISO standards and Belgian quality regulations, particularly in manufacturing and service sectors
• Compliance Audit Forms: Evaluate alignment with FSMA requirements, anti-money laundering regulations, and data protection laws
• Environmental Audit Forms: Monitor compliance with Belgian environmental regulations and EU sustainability standards

• External Auditors: Independent professionals certified by the Belgian Institute of Registered Auditors who complete and validate Audit Forms during statutory reviews
• Internal Audit Teams: Corporate departments responsible for ongoing completion of audit forms, monitoring internal controls and compliance
• Company Management: Reviews and acts on audit form findings, implements recommended changes, and ensures regulatory compliance
• Regulatory Bodies: The FSMA and other Belgian authorities who receive and review completed audit forms as part of their oversight duties
• Quality Managers: Specialists who use audit forms to maintain ISO certifications and industry-specific standards

• Audit Scope: Define the specific processes, departments, or functions to be audited under Belgian regulations
• Documentation Review: Gather relevant company policies, procedures, and previous audit reports that align with Belgian compliance requirements
• Risk Assessment: Identify key risk areas and control points specific to your industry and Belgian regulatory framework
• Compliance Checklist: List applicable laws, standards, and FSMA requirements that need verification
• Timeline Planning: Schedule key audit activities, including stakeholder interviews and document review periods
• Resource Allocation: Assign qualified team members and determine necessary tools for thorough documentation

• Identification Details: Company name, registration number, audit period, and authorized auditor credentials per FSMA requirements
• Audit Objectives: Clear statement of scope, purpose, and specific regulatory standards being assessed
• Assessment Criteria: Detailed checkpoints aligned with Belgian accounting standards and relevant industry regulations
• Data Protection Section: GDPR compliance measures and data handling protocols
• Findings Framework: Structured sections for observations, non-conformities, and improvement recommendations
• Authentication Block: Signature spaces for auditor, company representative, and date of completion
• Compliance Declaration: Statement confirming adherence to Belgian audit standards and regulatory requirements

While both documents support organizational compliance, an Audit Form differs significantly from an Audit Procedure in several key aspects. The Audit Form captures specific findings and evidence during an actual audit, while the Audit Procedure outlines the methodology and steps to follow when conducting audits.

• Purpose and Timing: Audit Forms document real-time observations and findings during a specific audit event, while Audit Procedures serve as ongoing reference documents for conducting any audit
• Content Structure: Audit Forms contain checkboxes, data fields, and spaces for observations, while Audit Procedures detail systematic instructions and methodologies
• Legal Status: Audit Forms become official records under Belgian law once completed, while Audit Procedures are internal guidance documents that demonstrate compliance planning
• Usage Frequency: Each Audit Form is used once for a specific audit instance, while the same Audit Procedure guides multiple audits over time