The Acknowledgement Letter For Donation is a crucial document used in the Belgian legal context to formally recognize and document charitable contributions. It serves as both a gesture of appreciation and a legal record, typically issued when an organization receives a donation of any form - monetary, in-kind, or services. The document must comply with Belgian tax legislation, particularly Article 145/33 of the Belgian Income Tax Code for tax-deductible donations, and adhere to GDPR requirements for personal data processing. Organizations use this letter to provide donors with necessary documentation for tax purposes while maintaining proper records of charitable contributions. The document is especially important for Belgian non-profit organizations operating under the Law of 27 June 1921, as it helps maintain transparency and proper documentation of received donations.
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1. Letter Header: Organization's letterhead, including full legal name, address, registration numbers, and date
2. Donor Information: Full name and address of the donor
3. Donation Details: Specific information about the donation including amount/nature of donation and date received
4. Formal Acknowledgment: Clear statement acknowledging receipt of the donation
5. Tax Information: Statement confirming the tax-deductible status of the donation and relevant Belgian tax provisions
6. Expression of Gratitude: Personalized thank you message and brief description of how the donation will be used
7. Closing: Formal closing, signature block with authorized signatory's details
1. Project Impact: Include when the donation is designated for a specific project, describing how the funds will be used
2. Recognition Information: When donor has specified preferences about recognition or anonymity
3. Future Engagement: For significant donors, include information about upcoming events or opportunities for involvement
4. Gift-in-Kind Details: For non-monetary donations, include detailed description and valuation information
5. Recurring Donation Information: For regular donors, include information about their donation pattern and cumulative giving
1. Tax Certificate: Official tax receipt meeting Belgian tax authority requirements
2. Gift-in-Kind Valuation: For non-monetary donations, detailed description and professional valuation if required
3. Donation Terms: Any specific terms or conditions attached to the donation, if applicable
4. Project Budget: For restricted donations to specific projects, detailed budget showing planned use of funds
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