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An Authorization Letter For Getting Diploma is a formal document used in Belgian educational settings when a graduate or student cannot personally collect their academic credentials. This document is essential in situations where distance, timing, or other circumstances prevent direct collection of diplomas. The letter must comply with Belgian civil law regarding authorization and representation, as well as educational institutions' specific requirements for diploma collection. It includes comprehensive identification details of all parties, explicit authorization language, and necessary authentication elements. The document must also adhere to Belgian data protection laws and GDPR requirements, as it involves the handling of personal and educational data. Educational institutions in Belgium typically require this authorization to be properly formatted and authenticated to ensure secure and legal transfer of academic credentials.

1. Date and Place: Current date and place where the letter is being written

2. Educational Institution Details: Full name and address of the educational institution that holds the diploma

3. Authorizer Details: Full name, address, and identification details of the person granting authorization

4. Authorized Person Details: Full name, address, and identification details of the person being authorized to collect the diploma

5. Authorization Statement: Clear statement of authorization specifying the exact purpose (collecting diploma)

6. Diploma Details: Specific details about the diploma being collected (degree name, year of graduation, etc.)

7. Duration of Authorization: Validity period of the authorization

8. Signature Block: Space for authorizer's signature, date, and name