Authorized Signatory Form - Belgium

Authorized Signatory Form for Belgium

Authorized Signatory Form Template for Belgium

A formal document governed by Belgian law that officially designates and authorizes specific individuals to sign documents and enter into binding commitments on behalf of a company. The form complies with the Belgian Companies and Associations Code and includes detailed information about the scope of signing authority, any limitations, and specimen signatures. It serves as official evidence of the signatory's authority for third parties and typically requires proper corporate authorization through board resolutions or equivalent corporate actions. The document includes provisions for compliance with Belgian corporate governance requirements and may include electronic signature authorizations in accordance with Belgian electronic signature laws.

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What is a Authorized Signatory Form?

The Authorized Signatory Form is a crucial corporate governance document used in Belgium to formally delegate signing authority within organizations. It is typically required when companies need to designate specific individuals to execute documents, enter into contracts, or perform other legally binding actions on behalf of the organization. The document derives its legal basis from the Belgian Companies and Associations Code and must comply with Belgian corporate law requirements. It becomes necessary when new officers are appointed, when existing signing authorities need modification, or when banks and other institutions require formal documentation of signing powers. The form includes comprehensive details about the authorized individuals, scope of their authority, any limitations, and specimen signatures, serving as a reliable reference for third parties dealing with the company.

What sections should be included in a Authorized Signatory Form?

1. Company Information: Legal name, registration number, registered office address, and other identifying details of the company granting the signing authority

2. Resolution Reference: Reference to the relevant board resolution or corporate authority authorizing this delegation of signing powers

3. Authorized Signatory Details: Full name, title, ID/passport number, and contact details of each person being granted signing authority

4. Scope of Authority: Clear description of the types of documents and transactions the signatory is authorized to sign, including any financial limits

5. Signature Requirements: Specification of whether the signatory can sign alone or requires joint signatures, and with whom

6. Duration of Authority: The period for which the signing authority is valid, including start date and expiry date if applicable

7. Specimen Signature: Space for the authorized signatory to provide their specimen signature for verification purposes

What sections are optional to include in a Authorized Signatory Form?

1. Electronic Signature Authorization: Additional section authorizing the use of electronic signatures, specifying accepted methods and platforms

2. Territorial Limitations: Section specifying geographical limitations on the signing authority, if any

3. Substitute Authority: Provisions for temporary delegation of authority in case of absence or unavailability

4. Industry-Specific Authorizations: Special authorizations required for specific industries (e.g., financial institutions, regulated entities)

5. Language Declaration: For multilingual forms, declaration of the prevailing language version

What schedules should be included in a Authorized Signatory Form?

1. Schedule 1 - Specimen Signature Form: Formal template for capturing specimen signatures and verification details of authorized signatories

2. Schedule 2 - List of Authorized Documents: Detailed list of specific document types and transactions the signatory is authorized to sign

3. Schedule 3 - Copy of Board Resolution: Certified copy of the board resolution or equivalent corporate authorization

4. Appendix A - Identification Documents: Copies of relevant identification documents of the authorized signatories

5. Appendix B - Signatory Matrix: Matrix showing different categories of documents and corresponding signature requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Banking and Financial Services

Insurance

Manufacturing

Retail

Technology

Healthcare

Real Estate

Construction

Energy

Telecommunications

Professional Services

Transport and Logistics

Public Sector

Non-profit Organizations

Education

Relevant Teams

Legal

Compliance

Corporate Governance

Finance

Treasury

Administration

Corporate Secretariat

Risk Management

Operations

Procurement

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Managing Director

Board Member

Company Secretary

Legal Counsel

Head of Compliance

Country Manager

Regional Director

Branch Manager

Department Head

Senior Manager

Treasury Manager

Procurement Manager

Operations Director

Administrative Officer

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Authorisation Form

A Belgian-law compliant document that formally grants specific powers or permissions from an authorizing party to an authorized representative.

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What is a Authorized Signatory Form?

What sections should be included in a Authorized Signatory Form?

What sections are optional to include in a Authorized Signatory Form?

What schedules should be included in a Authorized Signatory Form?

Authors

Alex Denne

Jurisdiction

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Document Type

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