The Filming Consent Form is a crucial legal document used in Belgium when recording individuals for any purpose, whether commercial, educational, or promotional. It ensures compliance with Belgian privacy laws, GDPR requirements, and image rights legislation, which are particularly stringent in Belgium. This document is essential for protecting both the rights of the person being filmed and the interests of the filming organization. The form must be obtained before any filming begins and should clearly outline how the footage will be used, stored, and processed. It includes specific provisions for data protection, usage rights, duration of consent, and the subject's right to withdraw consent, making it particularly relevant in today's digital age where content can be distributed across multiple platforms and jurisdictions.
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1. 1. Parties: Identification of the filmmaker/production company and the person being filmed (the 'Subject')
2. 2. Background: Brief description of the filming project, its purpose, and intended use
3. 3. Definitions: Key terms including 'Footage', 'Project', 'Personal Data', and 'Usage Rights'
4. 4. Consent Declaration: Clear statement of consent for filming and specific uses of the footage
5. 5. Scope of Usage: Detailed description of how and where the footage may be used
6. 6. Duration: Period for which the consent is valid and conditions for withdrawal
7. 7. Data Protection: GDPR-compliant provisions regarding personal data processing
8. 8. Rights Granted: Specific rights granted regarding image usage and copyright
9. 9. Signatures: Execution section with date and signatures of all parties
1. Compensation: Include when the subject is to receive payment for their participation
2. Parental Consent: Required when the subject is a minor
3. Special Conditions: For specific requirements like dress code, location access, or timing restrictions
4. Medical Disclosure: When filming involves physical activity or potential health risks
5. Confidentiality: When the filming involves sensitive or confidential information
6. Territory Restrictions: When usage of footage is limited to specific geographical areas
1. Schedule 1: Project Details: Detailed description of the filming project, including dates, locations, and specific scenes
2. Schedule 2: Usage Specifications: Detailed list of all planned uses of the footage, including platforms and media types
3. Schedule 3: Data Processing Details: GDPR-required information about personal data processing activities
4. Appendix A: Identification Documents: Copies of ID documents for verification purposes
5. Appendix B: Specific Restrictions: Any specific restrictions or conditions requested by the subject
6. Appendix C: Payment Details: When applicable, details of any compensation arrangement
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Video Producer
Content Manager
Marketing Director
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HR Manager
Event Coordinator
Film Director
Production Assistant
Social Media Manager
Corporate Communications Director
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