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GDPR Privacy Assessment Template for Belgium

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Key Requirements PROMPT example:

GDPR Privacy Assessment

"Need to create a GDPR Privacy Assessment for our new AI-powered customer service chatbot launching in March 2025, which will process customer inquiries and personal data across our Belgian retail operations."

Document background
The GDPR Privacy Assessment is a mandatory requirement under Article 35 of the GDPR and Belgian data protection law for processing activities likely to result in high risks to individuals' rights and freedoms. This document must be completed before commencing high-risk processing activities and requires regular review and updates. It demonstrates compliance with Belgian and EU data protection principles, documents decision-making processes, and provides a comprehensive analysis of data protection measures. The assessment is particularly crucial when implementing new technologies, processing sensitive data, or conducting large-scale monitoring of public areas. Under Belgian law, organizations must consult with the Data Protection Authority (GBA/APD) if the assessment indicates high residual risks.
Suggested Sections

1. Executive Summary: High-level overview of the assessment findings, key risks identified, and main recommendations

2. Introduction: Purpose of the assessment, scope, and methodology used

3. Organization Context: Overview of the organization, its data processing activities, and relevant business context

4. Data Processing Overview: Detailed description of data processing activities being assessed, including data flows and processing purposes

5. Legal Basis Assessment: Analysis of the legal grounds for processing under GDPR Article 6 and Belgian law

6. Data Protection Principles Assessment: Evaluation of compliance with GDPR principles under Article 5

7. Risk Assessment: Identification and analysis of risks to data subjects' rights and freedoms

8. Technical Measures Assessment: Evaluation of technical security measures and controls in place

9. Organizational Measures Assessment: Evaluation of organizational policies, procedures, and controls

10. Data Subject Rights Implementation: Assessment of mechanisms for fulfilling data subject rights

11. Recommendations: Detailed recommendations for addressing identified risks and compliance gaps

12. Monitoring and Review Plan: Framework for ongoing monitoring and periodic review of implemented measures

Optional Sections

1. Cross-border Transfer Assessment: Required when personal data is transferred outside the EEA, analyzing compliance with Chapter V of GDPR

2. Processor Assessment: Required when third-party processors are involved, evaluating their compliance and contractual arrangements

3. Special Categories Assessment: Required when processing special categories of personal data under Article 9 GDPR

4. Children's Data Assessment: Required when processing personal data of children, incorporating specific Belgian law requirements

5. Automated Decision-Making Assessment: Required when automated decision-making or profiling is involved

6. Prior Consultation Analysis: Required when high risks are identified that cannot be mitigated, requiring consultation with the Belgian DPA

Suggested Schedules

1. Appendix A - Data Flow Diagrams: Visual representations of data processing activities and data flows

2. Appendix B - Risk Assessment Matrix: Detailed risk scoring and evaluation matrices

3. Appendix C - Technical Controls Inventory: Comprehensive list of technical security measures and controls

4. Appendix D - Organizational Controls Inventory: List of organizational policies, procedures, and controls

5. Appendix E - Action Plan: Detailed implementation plan for recommendations with timelines and responsibilities

6. Appendix F - Consultation Records: Records of consultations with stakeholders, DPO, and where applicable, the Belgian DPA

7. Appendix G - Processing Activities Register: Relevant excerpts from the Article 30 processing activities register

8. Appendix H - Supporting Documentation: References to relevant policies, procedures, and other supporting documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions










































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Relevant Industries

Financial Services

Healthcare

Technology

Retail

Education

Insurance

Telecommunications

Public Sector

Professional Services

Manufacturing

Human Resources

E-commerce

Marketing Services

Transportation

Real Estate

Relevant Teams

Legal

Compliance

Information Security

IT

Risk Management

Data Protection

Information Governance

Internal Audit

Project Management

Operations

Human Resources

Research & Development

Relevant Roles

Data Protection Officer

Privacy Manager

Compliance Officer

Information Security Manager

Risk Manager

Legal Counsel

IT Director

Chief Information Security Officer

Privacy Analyst

Compliance Manager

Data Protection Specialist

Information Governance Manager

Chief Technology Officer

Chief Legal Officer

Project Manager

Business Analyst

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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