Interview Release Form

Interview Release Form Template for Belgium

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Key Requirements PROMPT example:

"I need an Interview Release Form under Belgian law for a series of video interviews with tech industry leaders that will be published on our corporate website and social media channels, with the first interview scheduled for March 2025."

Document background

The Interview Release Form is a critical legal document used in Belgium when conducting recorded interviews for any professional purpose. This document is essential for ensuring compliance with Belgian privacy laws and GDPR requirements, while also protecting the rights of both parties involved in the interview process. The form should be used whenever an interview is conducted that will be recorded, transcribed, or published in any format. It includes crucial elements such as explicit consent for recording and usage, data protection provisions, intellectual property rights assignments, and specific terms for content modification and distribution. The Interview Release Form is particularly important in the Belgian context due to strict privacy laws and the need for clear documentation of consent for personal data processing. It helps organizations manage legal risks while providing interviewees with transparency about how their contributions will be used.

Suggested Sections

1. Parties: Identification of the interviewer/organization and the interviewee, including full contact details

2. Background: Brief context about the interview project, its purpose, and intended use

3. Definitions: Key terms including 'Interview', 'Content', 'Recording', 'Publication', and 'Materials'

4. Interview Details: Specific information about the interview including date, location, format, and subject matter

5. Grant of Rights: Clear statement of rights being granted by the interviewee regarding the use of the interview content

6. Usage Permissions: Detailed specifications of how the interview content may be used, modified, and distributed

7. Data Protection: GDPR-compliant clause explaining how personal data will be processed, stored, and protected

8. Representations and Warranties: Interviewee's confirmation that they have the right to grant permissions and that their statements are true

9. Revocation Rights: Information about if and how the interviewee can withdraw consent for future uses

10. Governing Law: Specification that Belgian law governs the agreement

11. Signatures: Execution block for both parties to sign and date

Optional Sections

1. Commercial Use: Additional terms for commercial exploitation of the interview content, including potential compensation

2. Minor Consent: Required when the interviewee is under 18, including parent/guardian consent provisions

3. Translation Rights: Specific permissions for translating the interview content into other languages

4. Confidentiality: Terms regarding any confidential information shared during the interview that should not be published

5. Right of Review: Optional clause allowing the interviewee to review and approve content before publication

6. Medical/Sensitive Information: Special provisions for handling sensitive personal information under GDPR Article 9

7. Emergency Contact: Contact information for urgent matters or concerns after the interview

Suggested Schedules

1. Schedule 1 - Interview Description: Detailed outline of the interview project, including specific topics to be covered

2. Schedule 2 - Consent Form: Detailed GDPR-compliant consent form specifying all types of data collection and processing

3. Schedule 3 - Usage Specifications: Detailed list of all potential uses and platforms where the interview may be published

4. Appendix A - Data Processing Information: Detailed information about how personal data will be processed, stored, and protected

5. Appendix B - Rights Notice: Summary of interviewee's rights under GDPR and Belgian privacy laws

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Media and Broadcasting

Publishing

Academic Research

Market Research

Journalism

Entertainment

Education

Corporate Communications

Documentary Production

Public Relations

Non-profit Organizations

Healthcare Research

Social Sciences Research

Relevant Teams

Legal

Communications

Public Relations

Research & Development

Media Production

Editorial

Human Resources

Marketing

Content Creation

Data Protection

Academic Research

Corporate Affairs

Journalism

Relevant Roles

Journalist

Researcher

Content Producer

Documentary Filmmaker

Market Research Analyst

Academic Professor

Media Relations Manager

Communications Director

Legal Counsel

Human Resources Manager

Public Relations Officer

Social Science Researcher

Oral Historian

Corporate Communications Manager

Publishing Editor

Research Assistant

Data Protection Officer

Interview Coordinator

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