The Letter of Incorporation is a crucial document in Belgian company formation, required under the Belgian Code of Companies and Associations for establishing a new legal entity. This document is used when founding any type of company in Belgium, whether it's a private limited company (SRL/BV) or public limited company (SA/NV). The Letter of Incorporation must be executed in the presence of a notary public and includes comprehensive information about the company's founders, capital structure, management, registered office, and corporate purpose. It serves as the foundation for the company's legal existence and is essential for registration with the Crossroads Bank for Enterprises. The document must comply with strict Belgian legal requirements and forms part of the company's permanent records.
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1. Date and Place: The date and location where the letter is being executed
2. Notary Details: Information about the notary public executing the deed
3. Company Founders: Details of all founding members/shareholders, including full legal names, addresses, and nationalities
4. Company Details: Proposed company name, legal form, registered office address, and corporate purpose
5. Capital Structure: Initial capital amount, number and types of shares, and their distribution
6. Management Structure: Appointment of initial directors/managers and their powers
7. Declaration of Compliance: Statement confirming compliance with Belgian company law requirements
8. Bank Account Confirmation: Details of the bank account where initial capital has been deposited
9. Signatures: Signature block for all founders and the notary
1. Special Rights and Obligations: Used when specific rights or obligations are granted to certain shareholders or directors
2. Share Transfer Restrictions: Include when there are specific restrictions on the transfer of shares
3. Additional Contributions: Required when founders are making non-monetary contributions
4. Branch Office Details: Include when the company will immediately establish branch offices
5. Specific Industry Declarations: Required for regulated industries such as financial services or insurance
6. Foreign Investment Details: Include when there are foreign investors or parent companies involved
1. Financial Plan: Detailed financial projections and capital adequacy assessment for the first two years
2. Articles of Association: Full text of the company's articles of association/bylaws
3. Founder Identification Documents: Copies of identification documents for all founders
4. Bank Certificate: Certificate from the bank confirming capital deposit
5. Property Valuation Reports: Required when non-monetary contributions are made to the company
6. Powers of Attorney: If any founders are represented by proxy
7. UBO Declaration: Declaration of Ultimate Beneficial Owners as required by Belgian law
8. Professional Qualifications: Copies of required professional qualifications or licenses if applicable to the business
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