The Party License agreement is a crucial document used in Belgium when temporary access to a venue or space is required for event purposes. This document type is specifically designed to comply with Belgian civil law, local municipal regulations, and EU directives, making it suitable for various event scenarios from corporate functions to public celebrations. The Party License establishes clear parameters for venue use, incorporating essential elements such as safety protocols, insurance requirements, and operational guidelines. It's particularly important in Belgium where strict regulations govern event organization, noise levels, and public gathering safety. The agreement protects both the venue owner's property interests and the event organizer's operational needs while ensuring compliance with all relevant Belgian and EU regulations.
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1. Parties: Identification of the licensor (venue/property owner) and licensee (event organizer)
2. Background: Context of the agreement and brief description of the intended event usage
3. Definitions: Key terms used throughout the agreement including 'Premises', 'Event', 'License Period', 'Permitted Use'
4. Grant of License: Scope of the license, specific areas covered, and permitted activities
5. License Period: Duration of the license, including setup and cleanup times
6. License Fee: Payment terms, deposit requirements, and payment schedule
7. Permitted Use: Specific allowed activities and restrictions on use
8. Capacity and Safety: Maximum attendance, safety requirements, and emergency procedures
9. Compliance with Laws: Obligation to comply with relevant Belgian regulations and obtain necessary permits
10. Insurance and Liability: Required insurance coverage and allocation of liability
11. Termination: Grounds for termination and consequences
12. Force Majeure: Provisions for unforeseen circumstances and their handling
13. Governing Law: Confirmation of Belgian law application and jurisdiction
1. Food and Beverage: Required when food/beverages will be served, including FAVV/AFSCA compliance
2. Music and Entertainment: Required when live music or entertainment will be provided, including copyright compliance
3. Security Requirements: Required for large events or those with specific security needs
4. Noise Management: Required for events with amplified music or in residential areas
5. Data Protection: Required when personal data will be collected from attendees
6. Cleaning and Waste: Required for events generating significant waste or requiring specific cleanup
7. Equipment and Facilities: Required when specific equipment or facilities are being provided
8. Parking and Access: Required when parking facilities are included or specific access arrangements needed
1. Schedule 1 - Premises Plan: Detailed plan showing licensed areas and emergency exits
2. Schedule 2 - Equipment List: Inventory of provided equipment and facilities
3. Schedule 3 - Fee Schedule: Detailed breakdown of license fees and payment terms
4. Schedule 4 - House Rules: Venue-specific rules and requirements
5. Schedule 5 - Required Insurance: Specific insurance requirements and minimum coverage
6. Appendix A - Emergency Procedures: Detailed emergency and evacuation procedures
7. Appendix B - Technical Requirements: Technical specifications for sound, lighting, and other equipment
8. Appendix C - Permits Checklist: List of required permits and licenses
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