The Research Grant Agreement is a critical legal instrument used in Belgium to formalize research funding arrangements between funding bodies and research institutions. This document is essential when establishing funded research projects, whether through government agencies, private foundations, or institutional sponsors. It must comply with Belgian federal and regional research regulations, including specific requirements for scientific research, intellectual property protection, and financial accountability. The agreement typically covers grant amount, payment schedules, research objectives, project timeline, reporting requirements, and intellectual property rights. It's particularly important for ensuring compliance with Belgian research funding regulations, GDPR requirements, and applicable EU research directives.
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1. Parties: Identification of the grantor and grantee institutions/individuals
2. Background: Context of the research grant, including the research program and its objectives
3. Definitions: Definitions of key terms used throughout the agreement
4. Grant Award: Details of the grant amount, payment schedule, and funding conditions
5. Research Project: Detailed description of the research to be conducted, including objectives, methodology, and timeline
6. Obligations of the Parties: Responsibilities of both grantor and grantee in relation to the research project
7. Financial Provisions: Budget allocation, eligible costs, financial reporting requirements
8. Intellectual Property Rights: Ownership and usage rights of research results and pre-existing IP
9. Confidentiality: Protection of confidential information and research data
10. Publications and Publicity: Requirements for publishing research results and acknowledging funding
11. Reporting Requirements: Scientific and financial reporting obligations
12. Term and Termination: Duration of the agreement and conditions for early termination
13. General Provisions: Standard legal clauses including governing law, dispute resolution, and amendments
1. EU Funding Requirements: Required when the research grant involves EU funding sources
2. Ethics and Research Compliance: Required for research involving human subjects, animals, or sensitive data
3. Equipment and Infrastructure: Include when the grant covers purchase or use of significant research equipment
4. Student Involvement: Required when PhD or master's students will be involved in the research
5. Commercial Exploitation: Include when there is potential for commercial application of research results
6. International Collaboration: Required when the research involves international partners
7. Data Management: Include when the research involves significant data collection or processing
1. Research Proposal: Detailed description of the research project, methodology, and expected outcomes
2. Budget Breakdown: Detailed budget including all cost categories and allocation
3. Project Timeline: Detailed timeline with milestones and deliverables
4. Reporting Templates: Templates for scientific and financial reporting
5. Research Team: List of key researchers and their roles
6. Background IP: List of relevant pre-existing intellectual property rights
7. Equipment List: Detailed list of equipment to be purchased or used
8. Compliance Certificates: Required ethics approvals, permits, or other compliance documentation
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