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A Confirmation Letter of Payment Received is an essential business document used across various sectors in Canada to formally acknowledge the receipt of funds. This document type is particularly important for maintaining accurate financial records and ensuring compliance with Canadian tax regulations and business laws. The letter typically includes specific details about the payment received, including amount, date, method of payment, and purpose, serving as an official record for both the payer and recipient. It's commonly used in business transactions where formal acknowledgment of payment is required for record-keeping, tax purposes, or audit trails. The document must comply with various Canadian legislation, including the Income Tax Act and provincial electronic commerce laws when issued in digital format. Companies often use this type of confirmation letter as part of their standard financial documentation process to maintain clear payment records and prevent future disputes.

1. Letterhead: Business details of the payment recipient, including company name, address, and contact information

2. Date: The date when the confirmation letter is issued

3. Recipient Address: Full name and address of the person or entity who made the payment

4. Reference Line: Clear subject line indicating this is a confirmation of payment received

5. Payment Details: Specific information about the payment including amount, date received, and payment method

6. Purpose of Payment: Clear description of what the payment was for (invoice number, service, product, etc.)

7. Confirmation Statement: Explicit statement confirming receipt of payment

8. Signature Block: Name, title, and signature of the authorized person confirming receipt