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Decision Memorandum

Decision Memorandum Template for Canada

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Key Requirements PROMPT example:

Decision Memorandum

"I need a Decision Memorandum for our Board of Directors regarding the proposed expansion of our manufacturing facilities in Ontario, with a focus on environmental impact assessment and Indigenous consultation requirements, targeting implementation by March 2025."

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Document background
The Decision Memorandum is a critical tool in Canadian organizational governance, used when formal executive decisions are required on significant matters. It serves as both a briefing document and a permanent record of the decision-making process, essential for accountability and future reference. This document type is particularly important in contexts where decisions must align with Canadian administrative law, regulatory requirements, and organizational policies. Decision Memoranda are commonly used for policy changes, resource allocation, strategic initiatives, and other matters requiring senior-level approval. They must be prepared with careful attention to Canadian bilingual requirements in federal contexts and should incorporate all relevant stakeholder perspectives, risk assessments, and impact analyses.
Suggested Sections

1. Header Information: Contains date, file reference number, security classification, and urgency level

2. Issue: Clear, concise statement of the matter requiring decision

3. Background: Relevant context and history of the issue, including previous decisions or related matters

4. Current Status: Description of the present situation and why a decision is needed now

5. Analysis: Objective assessment of options, including benefits, risks, and implications

6. Options: Detailed presentation of viable alternatives, with pros and cons for each

7. Recommendation: Clear statement of the recommended course of action

8. Financial Implications: Summary of financial impacts and resource requirements

9. Next Steps: Implementation plan and timeline following decision

10. Approval/Signature Block: Space for decision-maker's signature, date, and any conditions of approval

Optional Sections

1. Stakeholder Considerations: Analysis of impacts on and positions of key stakeholders, used when decision affects multiple parties

2. Legal Considerations: Overview of legal implications and risks, included when legal issues are relevant

3. Communications Plan: Strategy for communicating the decision, needed for high-profile or sensitive decisions

4. Environmental Impact: Assessment of environmental implications, required for decisions affecting environmental matters

5. Policy Implications: Analysis of how the decision aligns with or impacts existing policies, used when policy considerations are significant

6. Indigenous Considerations: Analysis of impacts on Indigenous peoples and communities, required when decision affects Indigenous rights or interests

7. International Implications: Discussion of international impacts or considerations, included for decisions with cross-border effects

Suggested Schedules

1. Financial Analysis: Detailed budget implications, cost-benefit analysis, and financial projections

2. Technical Assessment: Detailed technical analysis or expert reports supporting the decision

3. Consultation Summary: Summary of stakeholder consultations and feedback received

4. Implementation Timeline: Detailed project plan and milestones for implementing the decision

5. Risk Assessment Matrix: Detailed analysis of risks and mitigation strategies

6. Related Documents: Previous decisions, policies, or agreements relevant to the current decision

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions






























Clauses






















Relevant Industries

Government and Public Administration

Healthcare

Financial Services

Energy and Resources

Infrastructure

Environmental Services

Education

Transportation

Technology and Communications

Defense and Security

Crown Corporations

Non-Profit Organizations

Manufacturing

Professional Services

Relevant Teams

Executive Office

Legal Affairs

Finance

Operations

Strategic Planning

Policy Development

Risk Management

Compliance

Project Management Office

Corporate Governance

Government Relations

Business Development

Human Resources

Communications

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Department Director

Policy Advisor

Program Manager

Legal Counsel

Financial Analyst

Project Manager

Risk Manager

Operations Director

Strategic Planning Manager

Corporate Secretary

Senior Policy Analyst

Executive Assistant

Compliance Officer

Business Unit Head

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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