The Letter of Authorization Passport is a crucial document in the Canadian passport application and renewal process, designed to facilitate the handling of passport matters through an authorized representative. This document becomes necessary when an individual cannot personally handle their passport application or renewal, or when parents/guardians need to authorize passport-related matters for minors. The letter must comply with Canadian federal regulations, particularly the Canadian Passport Order, and typically requires proper witnessing or notarization. It includes specific details about all parties involved, the scope of authorization, and any temporal limitations. The document serves as a legal safeguard, ensuring proper authorization while protecting the interests of all parties involved in the passport process.
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1. Date and Location: Current date and place where the letter is being written
2. Recipient Address Block: 'To Whom It May Concern' or specific passport office details
3. Authorizer Information: Full legal name, address, and contact details of the person giving authorization
4. Subject Introduction: Clear statement of the letter's purpose
5. Authorization Statement: Explicit authorization language specifying what is being authorized
6. Authorized Person Details: Full legal name and identification details of the person being authorized
7. Duration of Authorization: Specific timeframe for which the authorization is valid
8. Signature Block: Space for authorizer's signature, printed name, and date
9. Witness Section: Space for witness signature and details as required by passport authorities
1. Minor Child Details: Include when authorization involves a passport for a minor child, including child's full name, date of birth, and place of birth
2. Travel Purpose: Include when authorization is specific to certain travel plans or circumstances
3. Special Instructions: Include when there are specific instructions for passport processing or handling
4. Emergency Contact: Include when additional contact persons need to be listed for emergency situations
5. Relationship Statement: Include when clarification of the relationship between authorizer and authorized person is necessary
6. Legal Guardian Details: Include when authorization involves a legal guardian rather than a parent
1. Copy of Authorizer's ID: Attached photocopy of authorizer's government-issued identification
2. Proof of Relationship: Relevant documents proving relationship (e.g., birth certificate for parent-child relationship)
3. Supporting Documentation: Any additional required documents such as court orders or legal custody papers
4. Notarial Certificate: If required, notary's certification of the authorization letter
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