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The Solicitation Letter for Graduation serves as a crucial tool for Canadian educational institutions in their fundraising efforts around graduation events and initiatives. This document type is typically employed when institutions seek to engage alumni, parents, and other stakeholders in supporting graduation-related programs, scholarship funds, or facility improvements. The letter must comply with various Canadian regulations, including provincial education acts, charitable fundraising legislation, and privacy laws. It includes essential elements such as the institution's charitable registration number, tax receipt information, and clear donation instructions. The document is particularly important for maintaining ongoing relationships with supporters while ensuring compliance with Canadian fundraising and educational institution guidelines.

1. Header and Date: Institution letterhead, recipient's name and address, and date

2. Greeting: Personal salutation to the recipient, preferably using their name

3. Opening Paragraph: Introduction establishing connection and stating the purpose of the letter

4. Institution Achievement Highlights: Brief overview of recent accomplishments and positive developments at the institution

5. Campaign Purpose: Clear explanation of the specific graduation-related initiative or need

6. Donation Request: Specific ask for support, including suggested donation amounts or giving levels

7. Impact Statement: Description of how the donation will make a difference

8. Tax Benefits: Brief mention of tax advantages for Canadian donors

9. Call to Action: Clear instructions on how to make a donation

10. Closing and Signature: Professional closing, signature of appropriate authority figure