The Tenant Key Receipt Acknowledgement Form is a crucial document in Canadian residential and commercial property management, designed to create a clear record of key and access device transfers between landlords and tenants. This document becomes necessary at the commencement of any lease or rental agreement when access methods are provided to new tenants. It serves multiple purposes: documenting the exact number and types of keys/access devices provided, confirming their receipt by the tenant, establishing responsibilities for their safekeeping, and setting out conditions for their return. The form helps prevent disputes about access device possession and condition, while also protecting property security by clearly stating reproduction restrictions and replacement costs. This document should comply with provincial residential tenancy laws and property management regulations, making it an essential tool for proper property administration in Canada.
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1. Header and Date: Document title, property address, and date of key handover
2. Parties: Identification of landlord/property manager and tenant(s), including full legal names and contact information
3. Key Details: Specific description and quantity of keys/access devices being provided (e.g., unit keys, building access keys, mailbox keys, parking remote)
4. Acknowledgement of Receipt: Tenant's confirmation of receiving the specified keys/access devices in working condition
5. Key Handling Requirements: Tenant's responsibilities regarding key handling, prohibition of copying, and security measures
6. Return Obligations: Requirements and procedures for returning keys upon lease termination
7. Signatures: Space for dated signatures of all parties, including witnesses if required
1. Electronic Access Devices: Additional terms specific to electronic fobs, cards, or digital access systems, used when property includes such systems
2. Replacement Costs: Schedule of fees for lost or damaged keys/access devices, included when specific costs need to be documented
3. Multiple Key Sets: Additional tracking for multiple sets of keys issued to different occupants, used in shared tenancies
4. Special Access Instructions: Specific instructions for unique access systems or security protocols, included for properties with complex access requirements
1. Schedule A - Key Inventory List: Detailed inventory of all keys and access devices, including identification numbers and quantity
2. Schedule B - Key Replacement Cost Schedule: Itemized list of replacement costs for each type of key or access device
3. Appendix 1 - Key Return Checklist: Checklist for documenting the return of keys and access devices at end of tenancy
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Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Property Management
Residential Housing
Commercial Real Estate
Student Housing
Senior Living
Multi-family Housing
Rental Property Management
Property Development
Relevant Teams
Property Management
Leasing
Operations
Facilities
Administrative Support
Legal
Tenant Relations
Security
Asset Management
Maintenance
Relevant Roles
Property Manager
Leasing Agent
Building Manager
Residential Property Manager
Commercial Property Manager
Real Estate Administrator
Facility Manager
Leasing Coordinator
Property Management Director
Building Superintendent
Real Estate Manager
Tenant Coordinator
Asset Manager
Operations Manager
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