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Annual General Meeting AGM Minutes

Annual General Meeting AGM Minutes Template for Switzerland

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Key Requirements PROMPT example:

Annual General Meeting AGM Minutes

"I need Annual General Meeting AGM Minutes for our Swiss technology startup's first public AGM scheduled for March 15, 2025, which will include approval of financial statements and election of two new board members."

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Document background
Annual General Meeting (AGM) Minutes are essential corporate documents required under Swiss law for all registered companies. These minutes serve as the authoritative record of the annual general meeting proceedings, documenting key decisions, shareholder votes, and corporate actions. The document must comply with Article 702 of the Swiss Code of Obligations, which mandates specific content requirements and formal elements. AGM Minutes are used to record important corporate decisions such as approval of financial statements, distribution of dividends, election of board members, and discharge of directors. They also provide legal protection by documenting compliance with statutory requirements and corporate governance standards. The minutes must be maintained in the company's records and may need to be submitted to various authorities or referenced in future legal proceedings.
Suggested Sections

1. Meeting Details: Date, time, location (including virtual/hybrid format if applicable), and company name

2. Attendance: List of present board members, shareholders (or their representatives), auditors, and other participants including chairman and minute-taker

3. Quorum and Constitution: Confirmation of proper convocation and quorum requirements being met

4. Agenda: List of all items to be discussed and voted upon

5. Annual Report and Financial Statements: Presentation and discussion of annual report and financial statements

6. Auditor's Report: Presentation of the auditor's report and any relevant comments

7. Resolutions: Each resolution presented, voting results, and formal adoption

8. Closing: Time of meeting conclusion and signatures of chairman and minute-taker

Optional Sections

1. Board Elections: Used when board members are elected or re-elected during the AGM

2. Special Resolutions: For any extraordinary items requiring shareholder approval

3. Shareholder Questions: Section recording significant Q&A if substantial discussions took place

4. Dividend Declaration: When dividends are declared at the meeting

5. Constitutional Changes: When amendments to Articles of Association are proposed

6. Discharge of Directors: When discharge of board members is voted upon

Suggested Schedules

1. Attendance Register: Detailed list of all attendees including shareholding details

2. Voting Results: Detailed breakdown of votes for each resolution

3. Annual Financial Statements: Copy of the approved annual financial statements

4. Auditor's Report: Full copy of the auditor's report

5. Meeting Notices: Copies of meeting convocation notices and publications

6. Powers of Attorney: Copies of proxy forms and representative authorizations

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈË°æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions


























Clauses

















Relevant Industries

Financial Services

Manufacturing

Technology

Healthcare

Real Estate

Retail

Energy

Telecommunications

Consumer Goods

Professional Services

Transportation

Construction

Agriculture

Mining

Education

Non-Profit Organizations

Relevant Teams

Legal

Corporate Secretariat

Compliance

Corporate Governance

Board Administration

Executive Office

Corporate Affairs

Investor Relations

Administrative Support

Risk Management

Relevant Roles

Company Secretary

Corporate Lawyer

Legal Counsel

Board Secretary

Compliance Officer

Corporate Governance Officer

Chief Legal Officer

Board Member

Chairman of the Board

CEO

CFO

General Counsel

Corporate Affairs Director

Legal Director

Governance Manager

Industries







Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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