The Consent Personal Information Form is a crucial document required under Swiss data protection law for organizations collecting and processing personal data. It serves as a formal mechanism to obtain explicit consent from individuals (data subjects) for specific data processing activities. This document becomes necessary whenever an organization plans to collect, process, or store personal information of individuals in Switzerland, ensuring compliance with the revised Federal Data Protection Act (revFADP/nDSG). The form must clearly outline the purpose of data collection, types of data being collected, processing methods, storage duration, and the rights of data subjects. It's particularly important when processing special categories of personal data or when data processing goes beyond what might be reasonably expected by the data subject. The document should be regularly reviewed and updated to reflect changes in data processing activities or regulatory requirements.
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1. Data Controller Information: Complete identification and contact details of the organization collecting and processing the personal data
2. Data Subject Information: Identification details of the individual providing consent, including name, contact information, and any relevant identification numbers
3. Purpose of Data Processing: Clear explanation of why the personal data is being collected and how it will be used
4. Categories of Personal Data: Detailed list of personal data types that will be collected and processed
5. Data Processing Activities: Description of how the personal data will be processed, stored, and protected
6. Data Subject Rights: Explanation of the individual's rights under Swiss data protection law, including right to access, rectification, and erasure
7. Duration of Data Storage: Information about how long the personal data will be retained
8. Consent Declaration: Clear statement of consent with checkbox or signature field, confirming voluntary agreement to data processing
9. Withdrawal of Consent: Information about the right to withdraw consent and the process for doing so
1. International Data Transfers: Required when personal data will be transferred outside Switzerland, detailing recipient countries and safeguards
2. Automated Decision Making: Required when automated processing, including profiling, is used to make decisions about the individual
3. Special Categories of Data: Required when processing sensitive personal data such as health information, biometric data, or religious beliefs
4. Third-Party Recipients: Required when personal data will be shared with third parties, listing recipients or categories of recipients
5. Marketing Consent: Required when personal data will be used for marketing purposes, with separate consent options
6. Industry-Specific Declarations: Required for specific sectors like healthcare or banking, including additional regulatory requirements
1. Schedule 1: Detailed Data Categories: Comprehensive list of all personal data categories and specific data elements to be collected
2. Schedule 2: Processing Activities Details: Detailed description of each processing activity, including technical and organizational measures
3. Schedule 3: Third-Party Processors: List of all third-party data processors, their roles, and contact information
4. Appendix A: Privacy Notice: Full privacy notice providing detailed information about data processing practices
5. Appendix B: Data Subject Rights Procedure: Detailed procedure for exercising data subject rights, including forms and contact points
Relevant legal definitions
Clauses
Relevant Industries
Healthcare
Financial Services
Insurance
Education
Retail
Technology
Professional Services
Manufacturing
Telecommunications
Human Resources
Real Estate
Pharmaceuticals
Hospitality
E-commerce
Non-profit Organizations
Relevant Teams
Legal
Compliance
Data Protection
Information Security
Human Resources
Risk Management
IT Security
Operations
Privacy
Governance
Internal Audit
Customer Relations
Relevant Roles
Data Protection Officer
Privacy Manager
Compliance Officer
Legal Counsel
HR Manager
IT Security Manager
Risk Manager
Operations Manager
Information Security Officer
Chief Privacy Officer
General Counsel
Compliance Director
Data Protection Specialist
Privacy Analyst
Legal Operations Manager
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