The Trip Consent Form is an essential legal document used in Switzerland when organizing group trips, excursions, or educational outings. This document becomes necessary whenever an organization assumes temporary responsibility for participants, particularly minors, during organized travel activities. The form serves multiple purposes: it provides legal protection for the organizing entity, ensures informed consent from parents or guardians, and establishes clear protocols for emergency situations. Under Swiss law, this document must comply with the Federal Act on Data Protection (FADP/DSG), the Swiss Civil Code (ZGB), and relevant transportation and duty of care regulations. The form typically includes comprehensive participant information, medical details, emergency contacts, and specific activity authorizations, making it an indispensable tool for schools, tour operators, and organizations conducting group activities.
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1. Participant Information: Details of the participant including full name, date of birth, address, and contact information
2. Parent/Guardian Information: Contact details and legal authority confirmation of parent(s) or legal guardian(s)
3. Trip Details: Specific information about the trip including dates, destination, purpose, and organizing entity
4. Medical Information: Essential health information, allergies, medications, and medical conditions
5. Emergency Contacts: List of emergency contacts and their relationship to the participant
6. Consent Declarations: Specific permissions granted by the parent/guardian including medical treatment authorization, activity participation, and transportation consent
7. Risk Acknowledgment: Statement of understanding regarding potential risks and acceptance of normal travel risks
8. Data Protection Notice: Information about how personal data will be collected, used, and protected in accordance with Swiss law
9. Signature Section: Space for dated signatures of parent(s)/guardian(s) and organizer representative
1. Special Activities Consent: Additional permissions for specific activities like swimming, hiking, or adventure sports - include when trip involves such activities
2. Photography/Media Release: Permission to take and use photographs or videos - include when documentation of the trip is planned
3. Dietary Requirements: Special dietary needs or restrictions - include for trips involving provided meals
4. Insurance Declaration: Details of additional travel insurance requirements - include for international trips or high-risk activities
5. COVID-19/Health Protocols: Specific health and safety measures and agreements - include during relevant health concerns
6. Financial Responsibility: Payment terms and refund policies - include when participation requires financial contribution
1. Schedule A - Detailed Itinerary: Complete trip schedule including transportation details, accommodation, and planned activities
2. Schedule B - Packing List: Required items and equipment for the trip
3. Schedule C - Medical Form: Detailed medical questionnaire and health information form
4. Schedule D - Emergency Protocol: Step-by-step procedures for various emergency scenarios
5. Appendix 1 - Activity Risk Assessments: Detailed risk assessments for specific activities planned during the trip
6. Appendix 2 - Insurance Information: Details of insurance coverage and claim procedures
Authors
Relevant legal definitions
Clauses
Relevant Industries
Education
Tourism
Sports and Recreation
Youth Services
Corporate Events
Non-Profit Organizations
Religious Organizations
Healthcare
Summer Camps
Adventure Tourism
Relevant Teams
Legal
Operations
Risk Management
Student Affairs
Event Planning
Travel Coordination
Safety and Compliance
Youth Programs
Educational Tours
Administrative Services
Relevant Roles
School Principal
Trip Coordinator
Event Manager
Tour Guide
Education Administrator
Risk Management Officer
Legal Compliance Officer
Youth Program Director
Camp Director
Travel Program Manager
Student Affairs Coordinator
Activity Coordinator
Safety Officer
Operations Manager
Educational Tours Director
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