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The Conditional Offer Letter is a crucial document in the German employment process, typically used when an employer wishes to formalize their intent to hire but needs certain conditions to be met before the employment can commence. These conditions might include background checks, work permits, medical examinations, or verification of qualifications. The document must comply with German employment law, particularly the Civil Code (BGB), the Documentation Act (Nachweisgesetz), and data protection regulations (BDSG). It serves as a bridge between the selection process and the final employment contract, providing clarity on the terms of employment while protecting both parties' interests through clearly stated conditions. The Conditional Offer Letter is particularly important in regulated industries or for positions requiring specific qualifications or security clearances.

1. Company Letterhead and Date: Full company details including registered address, contact information, and date of the letter

2. Candidate's Address: Full name and address of the prospective employee

3. Subject Line: Clear indication that this is a conditional offer of employment

4. Opening Paragraph: Expression of interest in hiring the candidate and reference to previous discussions

5. Position and Start Date: Job title, department, reporting relationship, and proposed start date

6. Conditions Precedent: Clear listing of all conditions that must be met before the offer becomes binding

7. Base Compensation: Salary details, payment frequency, and currency

8. Working Hours and Location: Standard working hours, workplace location, and any flexibility arrangements

9. Benefits Package: Overview of standard benefits including insurance, pension, and vacation entitlement

10. Probationary Period: Length and terms of the probationary period as per German law

11. Notice Period: Required notice periods for termination after probation

12. Acceptance Timeline: Deadline for accepting the offer and instructions for indicating acceptance

13. Closing: Formal closing, signature block, and company representative details