The Letter Of Appointment With Supporting Confirmation is a standard employment documentation format used in the German market to formalize employment relationships. It combines a detailed appointment letter outlining all essential terms of employment with a separate confirmation document that the employee signs to accept the position. This format is particularly useful when making formal employment offers that need to comply with German labor law requirements, specifically the Nachweisgesetz (Documentation Act). The document is typically used for new hires, internal promotions, or role changes where a formal documentation of employment terms is required. It includes all mandatory employment information required under German law, such as position details, compensation, working hours, leave entitlements, and notice periods, while also allowing for the inclusion of company-specific terms and conditions.
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1. Company Header and Date: Official company letterhead with full legal entity name, address, and date of issuance
2. Employee Personal Information: Full name and address of the employee
3. Position and Role: Job title, position level, and brief description of main responsibilities
4. Start Date and Location: Commencement date of employment and primary work location
5. Working Hours: Regular working hours, scheduling, and flexibility arrangements
6. Compensation: Base salary, payment frequency, and any guaranteed bonuses
7. Benefits Package: Overview of standard benefits including insurance, pension contributions
8. Leave Entitlement: Annual leave, public holidays, and other leave policies
9. Notice Period: Notice period for termination of employment
10. Probationary Period: Duration and terms of the probationary period
11. Confirmation Request: Request for written confirmation of acceptance
12. Signature Block: Company authorized signatory details and signature space
1. Variable Compensation: Details of bonus schemes, commission structures, or other variable pay elements - include when role has performance-based compensation
2. Reporting Structure: Direct supervisor and reporting relationships - include for management positions
3. Travel Requirements: Expected business travel obligations - include when role involves regular travel
4. Confidentiality Statement: Basic confidentiality obligations - include for roles with access to sensitive information
5. Work Equipment: Provided tools, equipment, or company car - include when specific equipment is provided
6. Language Requirements: Required working languages - include for international roles
7. Flexible Working: Remote work or flexible arrangements - include when non-standard working arrangements apply
8. Additional Duties: Special responsibilities or duties - include for specialized roles
1. Job Description: Detailed description of role responsibilities and requirements
2. Benefits Summary: Comprehensive overview of all company benefits and eligibility criteria
3. Company Policies: Key company policies that are specifically relevant to the role
4. Acceptance Form: Formal confirmation document for employee to sign and return
5. Data Privacy Notice: GDPR-compliant information about processing of employee personal data
6. Working Time Record: Template for recording working hours as per German law requirements
Relevant legal definitions
Clauses
Relevant Industries
Manufacturing
Technology
Financial Services
Professional Services
Healthcare
Retail
Education
Construction
Automotive
Energy
Telecommunications
Media
Logistics
Consulting
Real Estate
Pharmaceuticals
Insurance
Banking
Relevant Teams
Human Resources
Legal
Finance
Operations
Sales
Marketing
Information Technology
Research and Development
Customer Service
Administration
Production
Quality Assurance
Business Development
Strategy
Procurement
Corporate Communications
Relevant Roles
Chief Executive Officer
Managing Director
Department Head
Senior Manager
Project Manager
Software Engineer
Financial Analyst
HR Manager
Marketing Manager
Sales Representative
Operations Manager
Research Scientist
Legal Counsel
Administrative Assistant
Product Manager
Business Analyst
Account Manager
Technical Specialist
Customer Service Representative
Production Supervisor
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