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Affidavit Of No Records for the United Kingdom

Affidavit Of No Records Template for United States

An Affidavit of No Records is a legally binding sworn statement that certifies the absence of specific records after a thorough search. This document, commonly used in United States jurisdictions, provides formal verification that requested records either do not exist or cannot be located within the scope of the search. It must be signed under oath before a notary public and can be used in legal proceedings as evidence of the non-existence of records.

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Affidavit Of No Records

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What is a Affidavit Of No Records?

An Affidavit of No Records serves as a formal declaration under oath that specific records do not exist or cannot be found after a diligent search. This document is commonly required in legal proceedings, administrative matters, or compliance situations where the absence of records needs to be officially documented. The affidavit includes detailed information about the search conducted, the time period covered, and the scope of records sought. It must be executed in accordance with U.S. federal and state requirements, including proper notarization. The document protects organizations and individuals by providing a legal record of their due diligence in attempting to locate requested information.

What sections should be included in a Affidavit Of No Records?

1. Title and Jurisdiction: Identifies the document as an affidavit and states the relevant jurisdiction

2. Affiant Information: Full legal name and role/capacity of the person making the affidavit

3. Statement of Authority: Establishes the affiant's authority to make statements about the records

4. Description of Search: Details of the search conducted for the records

5. Statement of No Records: Clear statement that no records were found

6. Verification Statement: Statement that the contents are true and correct

7. Notarization Block: Space for notary acknowledgment and seal

What sections are optional to include in a Affidavit Of No Records?

1. Time Period Covered: Specific timeframe for which no records exist - use when the search for records covers a specific time period

2. Additional Certifications: Additional statements required by specific jurisdictions or circumstances - use when required by specific court or jurisdiction

3. Explanation of Search Methods: Detailed description of how records were searched for - use when the thoroughness of the search needs to be emphasized

What schedules should be included in a Affidavit Of No Records?

1. Search Log: Detailed log of search attempts and methods used

2. Supporting Documentation: Any relevant documentation showing attempts to locate records

3. Certification of Authority: Documentation proving affiant's authority to make statements about records

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

United States

Document Type

Affidavit

Cost

Free to use
Relevant legal definitions




















Clauses




















Industries

Federal Rules of Evidence: Rules 803(7) and (10) regarding absence of records and requirements for admissibility of evidence in court. These rules govern how the absence of records can be proven and admitted as evidence.

State Notary Laws: Legal requirements for proper notarization, including specific notary acknowledgment format and state-specific witness requirements. These vary by state and must be strictly followed for the affidavit to be valid.

Perjury Laws: 18 U.S.C. 喔⑧竾 1621 (federal perjury statute) and state-specific perjury statutes, including penalties for making false statements under oath. These laws establish criminal liability for false sworn statements.

Record Retention Laws: Federal and state requirements for record keeping, including industry-specific retention requirements and statutory periods for maintaining records. These laws establish how long different types of records must be kept.

Privacy Laws: Regulations such as HIPAA (medical records) and FERPA (educational records), along with other industry-specific privacy regulations that may affect the disclosure of record absence.

Authentication Requirements: Requirements for self-authentication under Federal Rules of Evidence 902 and state-specific authentication requirements. These establish how documents must be authenticated to be admissible in court.

Declaration Requirements: Legal requirements for statements made under penalty of perjury and format requirements for sworn statements. These establish how declarations must be structured and worded to be legally valid.

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