The Client Entertainment Policy serves as a comprehensive framework for managing corporate hospitality activities in accordance with English and Welsh law. This document is essential for organizations that engage in client entertainment as part of their business operations, providing clear guidelines on acceptable practices, spending limits, and approval procedures. It ensures compliance with key legislation such as the Bribery Act 2010, tax regulations, and industry-specific requirements while protecting both the company and its employees from legal and reputational risks.
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1. Purpose and Scope: Defines the policy's objectives and who it applies to
2. Definitions: Key terms used throughout the policy including what constitutes entertainment, client, and business purpose
3. General Principles: Core rules and values governing entertainment including transparency, proportionality, and business purpose requirements
4. Approval Process: Required authorizations and procedures for entertainment requests
5. Monetary Limits: Specific spending thresholds and limits for different types of entertainment
6. Record Keeping: Required documentation and retention requirements for entertainment expenses
7. Compliance Requirements: Legal and regulatory obligations including anti-bribery, tax, and data protection requirements
1. Industry-Specific Guidelines: Additional rules and requirements for regulated industries such as financial services
2. International Entertainment: Specific rules and considerations for cross-border entertainment activities
3. Virtual Entertainment: Guidelines and procedures for online events and virtual entertainment activities
1. Entertainment Request Form: Standard template for requesting approval for client entertainment
2. Expense Claim Form: Template for submitting and claiming entertainment expenses
3. Approval Matrix: Table showing approval levels and authorities by amount and type of entertainment
4. Country-Specific Limits: Schedule of local monetary thresholds and limits for different jurisdictions
5. Risk Assessment Template: Standard form for evaluating and documenting entertainment-related risks
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