Contractor Safety Policy

Contractor Safety Policy Template for England and Wales

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Key Requirements PROMPT example:

"I need a Contractor Safety Policy for my manufacturing company that operates across multiple sites in Manchester and Leeds, with specific focus on machinery safety and working at heights, as we've recently had some near-miss incidents that need addressing."

Document background

The Contractor Safety Policy is essential for organizations operating in England and Wales that engage external contractors. This document is required to ensure compliance with UK health and safety legislation and to establish clear safety protocols for all contracted work. The policy addresses risk management, defines responsibilities, and sets standards for safe working practices. It's particularly crucial given the legal obligations under the Health and Safety at Work Act 1974 and various other regulations, including the Construction (Design and Management) Regulations 2015 where applicable.

Suggested Sections

1. Purpose and Scope: Defines the policy's objectives and who it applies to, including legal framework under HSWA 1974

2. Roles and Responsibilities: Details responsibilities of all parties involved in contractor management, including client, principal contractor, and subcontractors

3. Risk Assessment Requirements: Procedures for identifying and managing risks in accordance with Management of Health and Safety at Work Regulations 1999

4. Contractor Selection and Approval: Process for vetting and approving contractors, including competency checks and qualification requirements

5. Safety Requirements: Minimum safety standards and expectations, including PPE, equipment safety, and workplace regulations compliance

Optional Sections

1. Industry-Specific Requirements: Additional requirements for specific industries like construction (CDM 2015), manufacturing, or hazardous materials handling

2. Environmental Requirements: Environmental protection measures and compliance requirements when work has environmental impact

3. Special Operations Procedures: Specific procedures for high-risk activities like working at height or confined space entry

Suggested Schedules

1. Schedule 1 - Risk Assessment Template: Standard form for conducting and documenting risk assessments

2. Schedule 2 - Contractor Approval Checklist: Comprehensive checklist for vetting and approving new contractors

3. Schedule 3 - Incident Reporting Forms: Templates for reporting safety incidents and near-misses in compliance with RIDDOR 2013

4. Schedule 4 - PPE Requirements Matrix: Detailed list of required personal protective equipment by task type and work environment

5. Schedule 5 - Safety Training Requirements: Matrix of mandatory safety training requirements by contractor role

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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Contractor Safety Policy

A legal framework document governing contractor safety requirements and procedures under English and Welsh law.

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Contractor Safety Policy Template for England and Wales

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