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Focus Group Participation Agreement Template for England and Wales

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Key Requirements PROMPT example:

Focus Group Participation Agreement

"I need a Focus Group Participation Agreement for a series of virtual product testing sessions in March 2025, involving recording of participants and collection of sensitive health data, with participants being compensated £150 per session."

Document background
The Focus Group Participation Agreement is essential for organizations conducting qualitative research through focus groups in England and Wales. This document should be used whenever engaging participants in research sessions, whether in-person or virtual. It provides crucial protection for intellectual property, ensures compliance with data protection regulations, and establishes clear expectations for all parties. The agreement typically includes provisions for confidentiality, recording consent, compensation, and participant obligations, while ensuring compliance with UK GDPR, research ethics guidelines, and other relevant legislation.
Suggested Sections

1. Parties: Identification of the research company and participant

2. Background: Brief context about the focus group research and its purpose

3. Definitions: Key terms used throughout the agreement

4. Participation Requirements: Details of what is expected from the participant

5. Confidentiality Obligations: Participant's duty to keep information confidential

6. Data Protection: How personal data will be collected, used, and protected

7. Intellectual Property: Ownership and rights regarding content created during sessions

8. Payment Terms: Compensation details and payment method

9. Term and Termination: Duration of agreement and termination provisions

Optional Sections

1. Recording Consent: Specific provisions for audio/video recording when sessions will be recorded

2. Special Requirements: Any specific dietary, accessibility, or other needs for in-person sessions with specific arrangements

3. Travel and Expenses: Provisions for reimbursement of travel costs when participants need to travel to venue

4. Non-Compete: Restrictions on participating in similar research, used for sensitive market research

Suggested Schedules

1. Schedule 1 - Session Details: Dates, times, locations of focus group sessions

2. Schedule 2 - Payment Schedule: Detailed breakdown of compensation

3. Appendix A - Data Privacy Notice: Detailed information about data processing

4. Appendix B - Recording Consent Form: Specific consent for audio/video recording

5. Appendix C - Research Topic Guide: Overview of research topics to be discussed

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok³ÉÈ˰æ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions



















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Relevant Industries
Relevant Teams
Relevant Roles
Industries

UK GDPR and Data Protection Act 2018: Core data protection legislation governing how personal data must be collected, processed, and stored, including participant information and research data

Privacy and Electronic Communications Regulations (PECR): Specific rules for electronic communications, relevant if participants are contacted electronically or if online focus groups are conducted

Consumer Rights Act 2015: Ensures fairness in contracts and protects participants' rights as consumers of research services

Consumer Protection from Unfair Trading Regulations 2008: Protects participants from unfair practices and ensures transparency in the research process

Copyright, Designs and Patents Act 1988: Governs intellectual property rights related to focus group outputs and participant contributions

Trade Marks Act 1994: Relevant for protecting any branded materials used in the focus group and handling trademark-related discussions

Market Research Society Code of Conduct: Professional standards and ethical guidelines for conducting market research and focus groups

Income Tax Act 2007: Relevant for handling participant compensation and ensuring proper tax treatment of payments

Trade Secrets Regulations 2018: Protects confidential business information that might be shared during focus group sessions

Unfair Contract Terms Act 1977: Ensures terms in the participation agreement are fair and legally enforceable

Electronic Communications Act 2000: Governs electronic signatures and communications if the agreement is executed electronically

Equality Act 2010: Ensures non-discrimination in participant selection and treatment during focus groups

Mental Capacity Act 2005: Relevant when working with vulnerable participants or those who may lack capacity to consent

Regulation of Investigatory Powers Act 2000: Governs recording of focus group sessions and monitoring of communications

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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