The Form of Proxy for Shareholder Meeting is a statutory requirement under English and Welsh law for companies holding general meetings. It enables shareholders who cannot attend meetings in person to exercise their voting rights through an appointed representative. The document must include specific information required by the Companies Act 2006, such as the meeting details, shareholder information, clear voting instructions, and the proxy's powers. This form is particularly important for companies with large shareholder bases or those with international investors who may not be able to attend meetings physically.
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1. Meeting Details: Date, time, and place of the general meeting, including company name and registration details
2. Shareholder Information: Full name, address, and number of shares held by the appointing shareholder
3. Proxy Appointment: Section for naming and identifying the appointed proxy, including their full name and address
4. Voting Instructions: Detailed section for indicating how the proxy should vote on each resolution (for, against, or abstain)
5. Signature Block: Space for shareholder signature, date of signing, and witness details if required
1. Electronic Voting Instructions: Additional instructions for electronic voting mechanisms when the company offers this facility
2. Multiple Proxy Appointments: Section allowing for the appointment of more than one proxy where shares are held in different capacities
3. Corporate Representative Details: Additional section when the shareholder is a corporate entity appointing a corporate representative
1. Notes on Completion: Detailed instructions explaining how to properly complete and submit the proxy form
2. Meeting Agenda: Schedule listing all resolutions to be voted upon at the meeting
3. Return Instructions: Details of where and how to return the completed form, including deadline and acceptable delivery methods
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