Inventory Intake Form Template for England and Wales

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Inventory Intake Form

"I need an Inventory Intake Form for a newly renovated 3-bedroom townhouse in Manchester that we're letting to students from March 2025, with particular emphasis on documenting all new appliances and recent refurbishments."

What is a Inventory Intake Form?

The Inventory Intake Form is a essential document in property management within England and Wales, designed to protect both landlords and tenants by providing a detailed record of a property's condition and contents. This document is typically used at the beginning and end of tenancies, serving as a reference point for deposit returns and potential disputes. The form includes comprehensive details about the property's condition, utilities, furnishings, and any existing damage or wear. It must comply with various regulations including the Housing Act 2004 and the Tenant Fees Act 2019, making it a crucial tool for professional property management and tenant relations.

What sections should be included in a Inventory Intake Form?

1. Property Details: Basic property information including full address, property type, and number of rooms/floors

2. Inventory Information: Date and time of inventory, names of clerk/assessor, and type of report (check-in/check-out)

3. Utility Readings: All meter readings including gas, electricity, water with meter serial numbers and locations

4. Keys and Security: Comprehensive list of all keys, fobs, alarm codes, and security devices provided

5. Room-by-Room Description: Detailed assessment of each room including walls, floors, windows, fixtures, and fittings

6. Declaration: Sign-off section confirming accuracy of the inventory and agreement by relevant parties

What sections are optional to include in a Inventory Intake Form?

1. External Areas: Detailed description of gardens, parking spaces, outbuildings, and external storage areas - used for properties with outdoor spaces

2. Furniture Inventory: Detailed list and condition of all furniture items - required for furnished properties only

3. Appliance Details: Make, model, and condition of all appliances including manuals and warranty information - used for properties with significant appliances

4. Compliance Certificates: Section for recording details of gas safety, electrical safety, and EPC certificates - required for rental properties

What schedules should be included in a Inventory Intake Form?

1. Schedule A - Photographic Evidence: Dated and labeled photographs documenting the condition of the property and any specific damage or issues

2. Schedule B - Meter Reading Records: Photographs and documentation of all utility meter readings taken during inventory

3. Schedule C - Keys Schedule: Detailed inventory of all keys, fobs, and access devices with photographs and identification numbers

4. Schedule D - Furniture Schedule: Comprehensive list of furniture items with condition notes and photographs (for furnished properties)

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok��˰� | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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Let's create your Inventory Intake Form

What is a Inventory Intake Form?

What sections should be included in a Inventory Intake Form?

What sections are optional to include in a Inventory Intake Form?

What schedules should be included in a Inventory Intake Form?

Authors

Alex Denne

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