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Referee Reference Letter for the United Kingdom

Referee Reference Letter Template for England and Wales

A Referee Reference Letter is a formal document governed by English and Welsh law, providing a professional assessment of an individual's character, capabilities, and performance. It serves as a crucial tool in recruitment and academic processes, requiring compliance with data protection regulations, employment law, and defamation legislation. The document must maintain objectivity while providing accurate, fair information about the subject.

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Referee Reference Letter

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What is a Referee Reference Letter?

The Referee Reference Letter is a vital document used across various sectors in England and Wales when professional or academic references are required. It serves as a formal assessment tool, providing potential employers or institutions with verified information about an individual's capabilities, character, and past performance. The document must comply with UK GDPR, the Data Protection Act 2018, and relevant employment laws. When writing a Referee Reference Letter, the referee must maintain objectivity and accuracy while avoiding potential defamation issues. The document typically includes information about the relationship between the referee and subject, period of association, and specific observations about performance and capabilities.

What sections should be included in a Referee Reference Letter?

1. Letter Header: Date, referee's contact details, and 'To whom it may concern' or specific recipient

2. Subject Identification: Full name and role/relationship to referee

3. Duration of Association: Period of time referee has known/worked with the subject

4. Capacity of Relationship: Context in which referee knows the subject

5. Key Attributes: Main qualities, skills, and characteristics of the subject

6. Closing Statement: Willingness to provide further information and referee's signature block

What sections are optional to include in a Referee Reference Letter?

1. Performance Metrics: Specific achievements or performance data, used when requested and relevant

2. Attendance Record: Information about reliability and attendance, if relevant to the purpose

3. Reason for Leaving: If employment reference and when appropriate to share

4. Specific Skills Assessment: Detailed evaluation of particular skills, when specifically requested

What schedules should be included in a Referee Reference Letter?

1. Performance Records: Optional attachment of relevant performance documentation if authorized

2. Qualification Verifications: Copies of relevant certifications or qualifications if appropriate

Authors

Alex Denne

Head of Growth (Open Source Law) @ tiktok成人版 | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Document Type

Reference Letter

Cost

Free to use
Relevant legal definitions













Clauses















Industries

UK GDPR: UK General Data Protection Regulation governing how personal information should be handled, processed, and shared in reference letters

Data Protection Act 2018: UK's implementation of data protection requirements, specifying how personal data should be processed and protected in documents like references

Defamation Act 2013: Legislation ensuring statements made in references are truthful and not malicious or unfairly damaging to reputation

Employment Rights Act 1996: Key employment legislation particularly relevant for references related to former employees

Equality Act 2010: Ensures references don't discriminate based on protected characteristics and maintains objectivity and fairness

Common Law Duty of Care: Legal principle requiring references to be true, accurate, and fair, preventing negligent misstatement

Malicious Falsehood: Common law principle protecting against deliberately false statements in references

Consent Requirements: Legal obligation to obtain proper consent from the subject before providing a reference

Data Retention Rules: Legal requirements regarding how long reference-related data should be kept and stored

Right of Access: Legal right of individuals to view personal data held about them, including reference information

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks, 聽Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination, 聽Severance Pay, Governing Law, Entire Agreemen

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