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An Instruction Letter gives specific, binding directions from a client to their bank, lawyer, or other professional service provider in Hong Kong. It spells out exactly what actions should be taken, often relating to financial transactions, property matters, or legal proceedings.

These formal written instructions help protect all parties by creating a clear record of the client's wishes. Banks and law firms commonly require them before executing important transactions or taking significant actions on behalf of their clients. Under Hong Kong's professional conduct rules, service providers must follow these instructions carefully unless they conflict with legal requirements or professional obligations.

Use an Instruction Letter when you need to give clear, documented directions to your bank, lawyer, or other professional service provider in Hong Kong. Common situations include authorizing fund transfers, directing property transactions, or requesting specific legal actions on your behalf.

It's especially important for complex transactions involving multiple parties or significant assets. Banks often require these letters for large transfers or when opening new accounts. Law firms need them before taking action in litigation or completing property deals. The letter creates a paper trail that protects both you and your service provider by documenting exactly what was requested and authorized.

• Estate Letter Of Instruction: Guides executors on managing and distributing estate assets after death, including specific wishes for property and investments
• Legal Letter Of Demand: Directs lawyers to pursue debt collection or legal remedies, outlining claim details and requested actions
• Beneficiary In Letter Of Credit: Provides banking instructions for international trade transactions, specifying payment terms and document requirements
• Estate Family Settlement Agreement: Details instructions for resolving family inheritance disputes and asset distribution arrangements

• Business Owners and Individuals: Issue Instruction Letters to banks, lawyers, or other service providers when they need specific actions taken on their behalf
• Banks and Financial Institutions: Receive and act on instructions for transfers, investments, or account management, following Hong Kong Monetary Authority guidelines
• Law Firms: Draft letters for clients and receive instructions for legal proceedings, property transactions, or corporate matters
• Company Directors: Authorize and sign letters for major corporate transactions or restructuring
• Estate Executors: Follow detailed instructions for asset distribution and estate management after a person's death

• Identify Parties: Gather full legal names and contact details of everyone involved, including the service provider who will follow your instructions
• Define Scope: List specific actions, transactions, or decisions you want carried out, with clear timelines and conditions
• Collect Documents: Prepare supporting materials like account numbers, property details, or transaction references
• Draft Content: Use our platform to generate a legally-sound Instruction Letter template, customized for Hong Kong requirements
• Review Details: Double-check all names, dates, amounts, and account information for accuracy before finalizing
• Signing Authority: Confirm you have proper authorization to issue these instructions under company or personal capacity

• Header Information: Full names and addresses of all parties, date, and reference numbers
• Clear Instructions: Specific, unambiguous directions for the required actions or transactions
• Authority Statement: Confirmation of the sender's legal capacity to issue these instructions
• Timeline Details: Explicit deadlines or execution dates for the requested actions
• Authentication Method: Agreed verification process for executing the instructions
• Governing Law: Statement confirming Hong Kong law applies to the instructions
• Signature Block: Space for authorized signatures, company chop (if applicable), and date
• Confidentiality Clause: Terms protecting sensitive information shared in the letter

People often confuse an Instruction Letter with an Authorization Letter, but they serve different purposes in Hong Kong's legal framework. While both documents involve delegating actions to others, their scope and application differ significantly.

• Purpose and Scope: Instruction Letters provide specific, detailed directions for particular tasks or transactions. Authorization Letters grant general permission to act on your behalf across multiple situations
• Level of Detail: Instruction Letters contain step-by-step directions for exact actions to be taken. Authorization Letters typically outline broader powers without specific transaction details
• Duration: Instruction Letters usually cover one-time or specific-period tasks. Authorization Letters often remain valid for longer periods or multiple uses
• Legal Impact: Instruction Letters create direct obligations to follow specific directions. Authorization Letters establish a general agency relationship without mandating particular actions