The Accounting Client Intake Form is a crucial document used by accounting firms in Hong Kong to initiate and formalize client relationships. It serves as a comprehensive data collection tool that ensures compliance with Hong Kong's regulatory requirements, including the Professional Accountants Ordinance, Anti-Money Laundering regulations, and Personal Data (Privacy) Ordinance. The form is designed to gather essential information about potential clients, including their business structure, financial status, service needs, and risk profile. It helps accounting firms conduct proper due diligence, assess client risks, and establish clear service expectations while maintaining professional standards and regulatory compliance. This document is typically used at the beginning of a new client relationship or when updating existing client information to ensure continued compliance with regulatory requirements.
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1. Client Information: Basic details including legal name, trading name, contact information, and business address
2. Business Structure: Legal structure of the business (sole proprietorship, partnership, corporation, etc.) and registration details
3. Key Contact Persons: Details of primary contacts, authorized signatories, and key decision makers
4. Services Required: Checklist of accounting services needed (bookkeeping, tax filing, audit, etc.)
5. Financial Information: Basic financial details including fiscal year end, existing accounting system, and banking relationships
6. Compliance History: Previous accounting firm details, filing history, and any outstanding compliance issues
7. Risk Assessment: Standard risk assessment questions for AML/CTF compliance
8. Declarations: Client declarations regarding accuracy of information and consent for data processing
9. Terms of Engagement: Basic terms of service and client obligations
1. International Operations: For clients with overseas operations or international transactions
2. Group Structure: For clients that are part of a larger corporate group or have subsidiaries
3. Industry-Specific Information: Additional questions relevant to specific industries with special regulatory requirements
4. Digital Service Requirements: For clients requiring specific digital or cloud-based accounting solutions
5. Previous Audit History: For clients who have been audited before or require audit services
6. Special Tax Considerations: For clients with complex tax situations or special tax status
1. Schedule A - Required Documents Checklist: List of supporting documents required for client onboarding
2. Schedule B - Fee Schedule: Standard fee structure and payment terms for different services
3. Schedule C - Service Level Agreement: Detailed scope of services and delivery timeframes
4. Appendix 1 - Data Privacy Statement: Detailed privacy policy and data handling procedures
5. Appendix 2 - AML Declaration Form: Additional anti-money laundering declarations and questionnaire
6. Appendix 3 - Authorized Persons List: Template for listing all authorized persons who can interact with the firm
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